Monday.com vs Routine (2024 Comparison)

What is Monday.com

Monday.com is a comprehensive project management software suitable for teams larger than five members. It offers a customizable workspace with a variety of views such as kanban, chart, table, timeline, and dashboard, making it adaptable to different team needs. The platform is known for its project management views, ease of setup, and time-saving templates. It also integrates with various third-party tools and features automation to streamline workflows. However, it has a learning curve and limited dashboard features in basic plans. Pricing varies based on the WorkOS option chosen and team size.

Key Features of Monday.com

• Customizable Workspaces: Monday.com allows users to tailor their workspace with various views like kanban, charts, tables, and timelines, catering to diverse team requirements. This customization aids in visualizing projects in a way that best suits the team’s workflow.
• Project Management Views: The platform offers a range of project management views, enabling teams to track progress effectively. This feature ensures that all team members are on the same page and can easily understand the status of different tasks.
• Ease of Setup: Monday.com is designed for a quick and easy setup process. This feature is particularly beneficial for teams looking to implement a project management tool without a prolonged or complicated initiation phase.
• Time-Saving Templates: The platform provides a variety of templates that can save time during project setup. These templates are designed to cater to different project types and workflows, enabling teams to get started quickly.
• Third-Party Integrations: Monday.com integrates seamlessly with a range of external tools, enhancing its functionality and allowing teams to connect their existing software ecosystems for a more streamlined workflow.
• Automation Features: Automation in Monday.com helps in reducing repetitive tasks, allowing teams to focus more on critical aspects of their projects. This feature streamlines workflows and increases efficiency.

What is Routine

Routine is a productivity tool that sets itself apart with its all-in-one approach, combining elements of task management, note-taking, and calendar integration into a single platform. Designed to cater to the needs of busy professionals and individuals seeking to streamline their organizational process, Routine offers a comprehensive solution for managing daily tasks, appointments, and notes. Its unique selling point is the integration of these features within an intuitive and user-friendly interface, making it easier for users to track their to-dos, schedule their days, and store important information in one place. This level of integration is particularly useful for those who prefer a unified system to manage various aspects of their work and personal life.

Key Features of Routine

• Timeline Agenda: Offers a detailed view of the day’s plan with timestamps, including meeting and event reminders, with options to time-block tasks.
• Week Calendar: Provides a 5-day, week, and month view for task planning, integrating seamlessly with Google Calendar.
• Console Capture: A desktop feature for capturing events, notes, and tasks outside the application, ideal for GTD enthusiasts.
• Centralized Workspace: Combines tasks, notes, and calendar in one space.
• Organization: Utilizes categories and tags for better event and task management.
• Daily Plan: Helps in crafting focused daily tasks and important events.

Monday.com vs Routine: Features

Features	Monday.com	Routine
Integrations	Slack, Microsoft Teams, GitHub, GitLab, Gmail, and Outlook	Syncs with multiple calendar services and task managers like Todoist and Google Tasks.
Calendar	Yes	Google Calendar, Notion, Slack, Zapier, Siri, Gmail
Platforms	macOS, iOS, Android, Web, and Windows	macOS, Windows, iOS, Android, Web
Task Management	Task Creating, Subtasks, Prioritization, Custom Labels and Tags, Time Tracking, Task Templates, Automations, File Management, Collaboration Tools	No
Natural Language Processing	No	Offers task creation with date assignment via drag-and-drop
Time Blocking	Yes	Available
Analytics	Yes	No
Meeting Scheduler	No	No
Time Zones	Yes	Yes
Reminders	Yes	Yes
Customer Support	Good	Average
1:1 User Onboarding	No	No
Pricing	Monday.com’s pricing ranges from a free plan for basic use to an enterprise plan with custom pricing, including intermediate options starting from $9 per seat/month, each offering different features and capabilities.	$12 per month, annually

Monday.com vs Routine: Pricing

Monday.com Pricing

Monday.com offers several pricing plans:

(i) Free: Aimed at individuals, offering basic features with up to 2 seats.

(ii) Basic: Starts at $9 per seat/month, providing more storage and customer support, suitable for managing team work.

(iii) Standard: At $12 per seat/month, this popular plan includes timeline and Gantt views, calendar view, guest access, and more automations and integrations.

(iv) Pro: Priced at $19 per seat/month, designed for streamlining complex workflows with additional features like time tracking and advanced integrations.

(v) Enterprise: Custom pricing, offering advanced features for larger organizations, including enhanced security and governance.

Each plan is billed annually, and they offer additional functionalities and storage as the plan level increases.

Routine Pricing

(i) Free Version: Available for students and hobbyists, though with limited features.

(ii) Professional Plan: Priced at $12 per month.

(iii) Business Plan: Costs $15 per user per month.

(iv) Believer Plan: Priced at $10 monthly or $8 per month for an annual commitment, totaling around $96 annually

Monday.com vs Routine: Reviews

Monday.com Review

Monday.com is praised for its user-friendly interface and wide range of customizable features, making it a versatile tool for project management. It offers various views like Kanban and Gantt, aiding in effective project tracking. However, it does have a learning curve and some users find the dashboard features limited, especially in basic plans. Its pricing can be a bit high for smaller teams, and the numerous options and customizations might be overwhelming for new users.

Routine Review

Routine stands out for its exceptional design, skillfully combining elements of daily planning, note-taking, and journaling into a user-friendly interface. The application’s free version is especially popular among students and individuals using it for personal or hobbyist projects, making it a preferred choice in these communities. Additionally, Routine’s smart planning and scheduling capabilities are highly valued by users who favor an automated, intelligent approach to organizing their tasks and appointments. However, a significant limitation of Routine, particularly in its free version, is the constrained number of integrations it offers. This restriction is frequently mentioned by users as a downside, as it may limit the app’s effectiveness in more integrated digital workflows.

Which One Should You Pick

Consider Monday.com if

1. You Value Customizable Workspaces: Monday.com is a good choice if you need a project management tool that can be tailored to your specific workflow, offering various views and customization options.
2. Integration is a Priority: It’s suitable if your projects benefit from integrating with other apps, as Monday.com offers numerous third-party integrations.
3. You Need Basic Project Management Features: While it provides essential project management functionalities, be aware that some advanced features might be limited in the basic plans.

Consider Routine if

1. You Want a Balance Between Calendar and Task Management: Routine offers a mix of these features, but it might not be as comprehensive as some specialized apps in either category.
2. You Like Quick Task and Note Capturing: The app has convenient features for this, though it’s not a full-fledged note-taking application
   
3. You’re Looking for a Personal Planner: Routine is more suited to personal use and less technical users, but it might not meet all the needs of power users or large teams.

Best Monday.com and Routine Alternatives

• Akiflow: Akiflow is a time management app offering time blocking, task scheduling, and integrations with various tools. It focuses on productivity and organization through a unified task and appointment interface.
  Akiflow Price: $19 per month, paid annually
• Clickup: ClickUp is a project management tool offering customizable task management and collaboration features, suitable for teams of all sizes.
  Clickup Price: Free Plan with basic features, Unlimited at $5/member/month, Business at $12, Business Plus at $19, and a custom-priced Enterprise Plan, each progressively offering more advanced features and functionalities
• Asana: Asana is a project management tool focused on team collaboration and work organization, offering multiple views for task management, app integrations, and AI features for efficiency. It’s suitable for various team sizes, streamlining workflows and aligning goals.
  Asana Price: Asana offers three plans: the free Personal plan for basic needs, the Starter plan at $11.59 for expanded features like timeline view, and the Advanced plan at $25.69 for comprehensive project management tools including time tracking and advanced customization.