Monday.com vs Google Tasks (2024 Comparison)

What is Monday.com

Monday.com is a comprehensive project management software suitable for teams larger than five members. It offers a customizable workspace with a variety of views such as kanban, chart, table, timeline, and dashboard, making it adaptable to different team needs. The platform is known for its project management views, ease of setup, and time-saving templates. It also integrates with various third-party tools and features automation to streamline workflows. However, it has a learning curve and limited dashboard features in basic plans. Pricing varies based on the WorkOS option chosen and team size.

Key Features of Monday.com

• Customizable Workspaces: Monday.com allows users to tailor their workspace with various views like kanban, charts, tables, and timelines, catering to diverse team requirements. This customization aids in visualizing projects in a way that best suits the team’s workflow.
• Project Management Views: The platform offers a range of project management views, enabling teams to track progress effectively. This feature ensures that all team members are on the same page and can easily understand the status of different tasks.
• Ease of Setup: Monday.com is designed for a quick and easy setup process. This feature is particularly beneficial for teams looking to implement a project management tool without a prolonged or complicated initiation phase.
• Time-Saving Templates: The platform provides a variety of templates that can save time during project setup. These templates are designed to cater to different project types and workflows, enabling teams to get started quickly.
• Third-Party Integrations: Monday.com integrates seamlessly with a range of external tools, enhancing its functionality and allowing teams to connect their existing software ecosystems for a more streamlined workflow.
• Automation Features: Automation in Monday.com helps in reducing repetitive tasks, allowing teams to focus more on critical aspects of their projects. This feature streamlines workflows and increases efficiency.

What is Google Tasks

Google Tasks, a part of the extensive Google ecosystem, is a straightforward and efficient task management tool known for its simplicity and integration with other Google services. This app is particularly effective for those who are already using Google Workspace, as it seamlessly integrates with Gmail, Google Calendar, and other Google apps. The minimalist design of Google Tasks allows users to quickly add, organize, and track tasks without the complexity of more feature-heavy tools. Its ease of use and accessibility across devices make it a practical choice for individuals looking to manage their to-dos within the familiar Google environment.

Key Features of Google Tasks

• Simple Task Management: Easily create, edit, and manage tasks.
• Google Workspace Integration: Seamlessly works with Gmail and Google Calendar.
• Subtasks: Break tasks into smaller, manageable steps.
• Due Dates and Reminders: Set due dates and get notifications.
• Customizable Views: Organize tasks by date or priority in different views.
• Drag-and-Drop Functionality: Reorder tasks as needed with a simple drag-and-drop.

Monday.com vs Google Tasks: Features

Monday.com vs Google Tasks: Pricing

Monday.com Pricing

Monday.com offers several pricing plans:

(i) Free: Aimed at individuals, offering basic features with up to 2 seats.

(ii) Basic: Starts at $9 per seat/month, providing more storage and customer support, suitable for managing team work.

(iii) Standard: At $12 per seat/month, this popular plan includes timeline and Gantt views, calendar view, guest access, and more automations and integrations.

(iv) Pro: Priced at $19 per seat/month, designed for streamlining complex workflows with additional features like time tracking and advanced integrations.

(v) Enterprise: Custom pricing, offering advanced features for larger organizations, including enhanced security and governance.

Each plan is billed annually, and they offer additional functionalities and storage as the plan level increases.

Google Tasks Pricing

Google Tasks is free to use.

Monday.com vs Google Tasks: Reviews

Monday.com Review

Monday.com is praised for its user-friendly interface and wide range of customizable features, making it a versatile tool for project management. It offers various views like Kanban and Gantt, aiding in effective project tracking. However, it does have a learning curve and some users find the dashboard features limited, especially in basic plans. Its pricing can be a bit high for smaller teams, and the numerous options and customizations might be overwhelming for new users.

Google Tasks Review

Google Tasks is a user-friendly task management app designed for simplicity and integration within the Google ecosystem. It allows users to create tasks with due dates, notes, and subtasks, and offers features like syncing across devices, reminders based on time or location, and easy task organization through drag-and-drop. The app integrates well with other Google tools like Calendar and Gmail, enhancing productivity. While not as feature-rich as some alternatives, it’s a solid choice for those seeking a basic, free task management solution, especially for users already using Google services.

Which One Should You Pick

Consider Monday.com if

1. You Value Customizable Workspaces: Monday.com is a good choice if you need a project management tool that can be tailored to your specific workflow, offering various views and customization options.
2. Integration is a Priority: It’s suitable if your projects benefit from integrating with other apps, as Monday.com offers numerous third-party integrations.
3. You Need Basic Project Management Features: While it provides essential project management functionalities, be aware that some advanced features might be limited in the basic plans.

Consider Google Tasks if

1. You Value Simplicity: Google Tasks is suitable for those who need a straightforward task management tool, but it may be too basic for users requiring advanced features.
2. You’re Integrated into the Google Ecosystem: It works well if you already use Google’s services, though its integration capabilities are limited compared to more comprehensive tools.
3. You Prefer Free Tools: While it’s a cost-effective, free option, some users might miss the more sophisticated functionalities found in paid apps.

Best Monday.com and Google Tasks Alternatives

• Akiflow: Akiflow is a time management app offering time blocking, task scheduling, and integrations with various tools. It focuses on productivity and organization through a unified task and appointment interface.
  Akiflow Price: $19 per month, paid annually
• Clickup: ClickUp is a project management tool offering customizable task management and collaboration features, suitable for teams of all sizes.
  Clickup Price: Free Plan with basic features, Unlimited at $5/member/month, Business at $12, Business Plus at $19, and a custom-priced Enterprise Plan, each progressively offering more advanced features and functionalities
• Asana: Asana is a project management tool focused on team collaboration and work organization, offering multiple views for task management, app integrations, and AI features for efficiency. It’s suitable for various team sizes, streamlining workflows and aligning goals.
  Asana Price: Asana offers three plans: the free Personal plan for basic needs, the Starter plan at $11.59 for expanded features like timeline view, and the Advanced plan at $25.69 for comprehensive project management tools including time tracking and advanced customization.