People have the same amount of time in their day, but they don’t always use it to their advantage. Time blocking for teams means that everyone should figure out how to maximize their time and become more productive.
How you and your team can use time blocking strategies to plan time at work? Well, first, let’s look at what the ins and outs are of time blocking!
How do different organizations use time blocking?
The way that people work has changed in recent years. Employees are finding new ways to spend their time.
Time blocking is a way of setting goals and assigning time slots for achieving them. It is an essential tool for any team, whether a small start-up or a large corporation.
Every person on your team is different. They all work a specific way and have different times when they are their most and least productive. Knowing how and when to time block your team can be tricky without knowing their productivity levels. Time blocking for teams is about knowing how much work they can handle in a specific timeframe, you’ll be able to better plan out the rest of your workday.
Once your team sets up, time blocking can help you plan things more effectively. For example, if you signed a 6-month contract recently and know it will need 4 team days of work per week for 20 hours each day with 4 people, then your agency would need to reserve 320 hours on that account. With a time blocking approach, you can easily assign blocks to each team member for the upcoming contracted weeks.
With a tool like Akiflow, you can set recurrent tasks, including these scheduled tasks in your project’s schedule, so your resources are effectively planned
Time Blocking tools have been very much adapted to your team and not the other way around by giving you a “product” that’s flexible and time-saving. So, how does this help your team?
How time blocking will improve your teams’ productivity
Organizing your work into time blocks is a simple yet effective way to get things done. This method helps you keep track of how you spend your time to manage it better.
Team members can use this technique to set their priorities and focus on what needs to be done first. By doing so, you will be “helped” to meet deadlines on time and increase productivity and quality of the work.
By “time blocking” your day, you will effectively utilize the hours in the day to make you and your team more productive, but how?
It sets a foundation for priorities.
Time blocking is a great way to list and keep track of all your and your team’s tasks and indirectly assign them the appropriate priority.
By scheduling tasks for a particular time, they become a non-negotiable activity This way, you can always dedicate the hours required, and you’re sure that when a project has a deadline, you’re not going to disappoint someone
It tackles Multitasking
We often underestimate the time allocated for projects. As a result, we end up not finishing work on tasks that were originally scheduled to be completed.
Most of the time, we figure this out only at the end, because in the meantime, we fooled ourselves, thinking that the more we work on different projects, the better the result.
Multitasking is the enemy of productivity!
Losing productivity because of Multitasking has been estimated to be up to 40%. These numbers have been determined by studying those who lose focus and input less work. Being busy often does not translate into being productive.
Reducing task switching is essential for keeping your productivity high and your work flowing. With time blocking when you’re completing tasks, the team is more likely to focus on one specific task at a time- rather than attempting to multitask at once.
It promotes Deep Focus
With the constant distractions that we are faced with, they can be hard to avoid.
Time blocking is a great way to make sure you and your team stay focused. You can dedicate a certain amount of time to a task & use that time with no interruptions. The more your team becomes used to time blocking, the easier it will be to stay productive when they’re interrupted.
To Sum Up
The importance of managing your team’s time cannot be overstated. Allocating tasks according to who can do the best and when they’re most productive is critical to everyone’s success.
It’s crucial to assess how much time your team has for the things that really matter on a project.
If you don’t have clues about your team’s schedule, both of you can end up wasting a lot of it surfing the Internet or chatting on Facebook. Wouldn’t you rather have them focused on what needs to be done?
By utilizing time blocking, projects with a high priority get done quicker. This is because there will be no more distractions, and essential tasks won’t get pushed to the back of the pile. Having the correct time blocking tools can help stop your team from wasting time on projects and ensure that your business delivers results to clients consistently. Not only does this help you keep up with the pace of other companies, but it also ensures that your team works more efficiently.
As you can see, time blocking is a simple but effective tool to help you and your team stay focused on the things that matter. Much like a foolproof plan, this is designed to eliminate distractions and keep everyone on track so that nothing falls through the cracks. This keeps both you and your team in line with deadlines and prevents the extra work at the end of a busy day that burns everyone out.