Todoist vs Google Calendar: Comprehensive 2024 Comparison

What is Todoist

Todoist stands out in the productivity tool landscape with its straightforward yet powerful approach to task management. Renowned for its clean design and user-friendly interface, Todoist simplifies the process of managing daily tasks and long-term projects. It allows users to create, organize, and prioritize tasks with ease, making it an ideal choice for individuals and teams alike. With features like recurring tasks, reminders, and progress tracking, Todoist effectively helps users stay on top of their responsibilities.

Key Features of Todoist

• Task Management: Create, track, and complete tasks with Todoist. Set deadlines, priorities, and reminders for each task.
• Project Organization: Group your tasks into different projects like work, personal, or travel plans. Break them down into smaller subtasks and sections for better organization.
• Labels and Filters: Use labels to categorize your tasks. Filters help you find tasks quickly, like those due today or high-priority ones.
• Recurring Tasks: Set up tasks that repeat regularly, like daily, weekly, or monthly.
• Team Collaboration: Share projects with others, assign tasks, and work together within the app.
• Works Everywhere and Easy to Use: Use Todoist on web browsers, desktops (Windows, macOS), and mobile apps (iOS, Android). The interface is simple, making it easy to start using right away.

What is Google Calendar

Google Calendar is free-to-use calendar application that excels in event planning, appointment scheduling, and integrating seamlessly with Google’s suite of services including Docs, Meet, and Tasks. It boasts features such as easy event scheduling, comprehensive integration with other Google services, sharing and collaboration tools, mobile access, automatic syncing across devices, customization options, and support for recurring events. Additionally, it offers functionalities like invitations and RSVP tracking, reminders, time management tools, search capabilities, holiday calendars, and weather integration for upcoming events.

Key Features of Google Calendar

• Seamless Integration with Google Services: Google Calendar is tightly integrated with Google’s ecosystem, including Gmail for event invitations, Google Meet for video conferencing directly from calendar invites, and Google Tasks for task management. This integration enhances productivity by keeping all tools in one accessible location.
• Easy Event Scheduling and Sharing: The platform enables users to quickly add events, set reminders, and share their calendars with others. This feature is designed to facilitate collaboration and ensure that scheduling meetings or events is a hassle-free process, making it ideal for both personal and professional use.
• Customizable Views and Event Colors: Users can customize their calendar views (day, week, month, or year) and assign colors to different events, making it easier to manage and visually distinguish between various types of appointments or tasks at a glance.
• Recurring Events and Reminders: Google Calendar supports the creation of recurring events and configurable reminders, which can be set to notify users via email or pop-up messages. This ensures that important dates are not missed and helps in establishing routines.
• Mobile Accessibility and Offline Support: With its mobile app, Google Calendar offers the convenience of accessing and managing your schedule on the go. Additionally, offline support means you can view your calendar and receive notifications even without an internet connection.
• Time Zone Support and Working Hours: This feature is particularly useful for those working across different time zones, as it automatically adjusts meeting times accordingly. Setting working hours also helps in managing availability, preventing meetings from being scheduled outside of these times.

Todoist vs Google Calendar: Features

Features	Todoist	Google Calendar
Integrations	IFTTT, Alexa, Google Calendar, Slack, Gmail, Zapier, Fantastical, Outlook, Chrome, Trello Power-Up	ClickUp, Google Tasks, Zoom, Slack, Salesforce, Google Docs
Calendar	No Calendar View	Yes
Platforms	Android, iOS, iPad, macOS, Windows, Android Wear, and Apple Watch	macOS, iOS, Android, Web
Task Management	Labels, Filters, Priority levels, Recurring tasks	NA for Calendar
Natural Language Processing	Yes	Yes
Time Blocking	Not Available	Yes
Analytics	Yes	No
Meeting Scheduler	Yes	Yes
Time Zones	Yes	Yes
Reminders	Yes	Yes
Customer Support	Average	Average
1:1 User Onboarding	No	No
Pricing	Premium at $4 per month, paid annually	Free to use

Todoist vs Google Calendar: Pricing

Todoist Pricing

(i) Free Version: Suitable for basic task management needs.

(ii) Pro Plan: Typically priced around $3 to $5 per month when billed annually.

(iii) Business Plan: Generally costs about $5 to $10 per user per month when billed annually.

Todoist offers a flexible pricing model catering to a range of users, from individuals to business teams. The free version is a major draw for users with basic requirements.

Google Calendar Pricing

Free to use

Todoist vs Google Calendar: Reviews

Todoist Review

Todoist is acclaimed for its simple interface and cross-platform availability, featuring automatic data backup, productivity reports, and customizable tasks. It’s ideal for both teams and individuals, with integrations like Outlook and Google Calendar. However, managing sub-projects and sub-tasks can be challenging, and its template feature may lack intuitiveness. The Karma feature, aiming to gamify productivity, might instead lead to excessive app usage. These aspects could deter users with specific workflow needs, making Todoist a less suitable option for them.

Google Calendar Review

Google Calendar is praised for its seamless integration with Google’s ecosystem, offering easy scheduling, comprehensive reminders, and mobile accessibility. It excels in simplicity and functionality, fitting both personal and professional use. However, it might lack advanced project management features found in dedicated tools, and some users may find its interface less customizable compared to specialized calendar apps.

Which One Should You Pick

Consider Todoist if

1. You have Basic to Moderate Task Management Needs: If your task management needs are straightforward or moderate, Todoist’s features will likely suffice.
2. You Are Looking for Flexibility in Pricing: Todoist offers a free version and reasonably priced Pro and Business plans, making it accessible for a range of budgets.
3. You Need a User-Friendly and Simple Interface: If you prefer simplicity and ease of use, Todoist’s straightforward and intuitive interface might be more appealing.

Consider Google Calendar if

1. You seek simplicity and integration with Google’s suite for straightforward scheduling needs, though it may lack the depth in task management features found in more specialized tools.
2. Your workflow benefits from easy access and sharing capabilities across devices, though it might not offer the advanced customization options of some competitors.
3. You value the convenience of mobile access and automatic syncing, keeping in mind that users looking for comprehensive project management tools may find it limiting.

Best Todoist and Google Calendar Alternative

Akiflow: Akiflow is a time management app offering time blocking, task scheduling, and integrations with various tools. It focuses on productivity and organization through a unified task and appointment interface.

Akiflow Price: $19 per month, paid annually