Sunsama vs Routine: Which Tool Is Better?

What is Sunsama

Sunsama is a distinctive task and calendar management tool that stands out for its holistic approach to planning and productivity. Designed for professionals and teams, it combines the elements of a daily planner, task manager, and calendar into one integrated platform. Sunsama’s unique feature is its ability to help users plan their day by dragging tasks into a daily schedule, encouraging a more mindful and intentional approach to work. This integration of tasks with calendar events allows for a clear visualization of the day ahead, fostering better time management and focus. Sunsama’s emphasis on daily planning and reflection makes it particularly appealing for those who seek a more structured and balanced approach to their professional life.

Key Features of Sunsama

• Task Dashboard: Consolidates tasks from various apps like ClickUp, Notion, and Gmail into one view, reducing the need to switch contexts frequently.
• Guided Planning & Hand Holding: This feature assists in planning by helping refine tasks, align them with weekly objectives, and prevent overloading of the to-do list.
• Focus Mode & Meeting Notes: Offers a clean design and functionality for focused work, including a timer and space for making notes during meetings.
• Integration with Multiple Tools: Sunsama can connect with tools like Todoist, Trello, Asana, ClickUp, Notion, Jira, GitHub, Gmail, Outlook, and Slack.
• Efficient Task Management: The app allows effective management of tasks with features like time-blocking and linking back to the original task for completion tracking.
• User-Friendly Interface: The app’s design emphasizes ease of use and minimalism, contributing to a more mindful and focused task management experience.

What is Routine

Routine is a productivity tool that sets itself apart with its all-in-one approach, combining elements of task management, note-taking, and calendar integration into a single platform. Designed to cater to the needs of busy professionals and individuals seeking to streamline their organizational process, Routine offers a comprehensive solution for managing daily tasks, appointments, and notes. Its unique selling point is the integration of these features within an intuitive and user-friendly interface, making it easier for users to track their to-dos, schedule their days, and store important information in one place. This level of integration is particularly useful for those who prefer a unified system to manage various aspects of their work and personal life.

Key Features of Routine

• Timeline Agenda: Offers a detailed view of the day’s plan with timestamps, including meeting and event reminders, with options to time-block tasks.
• Week Calendar: Provides a 5-day, week, and month view for task planning, integrating seamlessly with Google Calendar.
• Console Capture: A desktop feature for capturing events, notes, and tasks outside the application, ideal for GTD enthusiasts.
• Centralized Workspace: Combines tasks, notes, and calendar in one space.
• Organization: Utilizes categories and tags for better event and task management.
• Daily Plan: Helps in crafting focused daily tasks and important events.

Sunsama vs Routine: Features

Features	Sunsama	Routine
Integrations	Includes Zoom, Notion, Jira, ClickUp, Trello, Asana, Todoist, Outlook, Gmail, Github, and Slack.	Syncs with multiple calendar services and task managers like Todoist and Google Tasks.
Calendar	Offers various calendar views including day, three days, weekdays, week, and month views.	Google Calendar, Notion, Slack, Zapier, Siri, Gmail
Platforms	Available as a desktop app, mobile app (iOS and Android), and web app.	macOS, Windows, iOS, Android, Web
Task Management	Features task types like normal daily tasks, objectives, and a backlog. Offers detailed task options such as notes, start and due dates, recurring tasks, and more.	No
Natural Language Processing	No	Offers task creation with date assignment via drag-and-drop
Time Blocking	Available	Available
Analytics	Provides weekly workload analytics based on completed tasks.	No
Meeting Scheduler	Yes	No
Time Zones	Yes	Yes
Reminders	Yes	Yes
Customer Support	Average	Average
1:1 User Onboarding	No	No
Pricing	$16 per month, annually.	$12 per month, annually

Sunsama vs Routine: Pricing

Sunsama Pricing

Sunsama offers two main pricing plans. They have a yearly subscription priced at $16 per month, billed annually, and a monthly subscription priced at $20 per month. Additionally, they offer a 14-day free trial without requiring a credit card.

Routine Pricing

(i) Free Version: Available for students and hobbyists, though with limited features.

(ii) Professional Plan: Priced at $12 per month.

(iii) Business Plan: Costs $15 per user per month.

(iv) Believer Plan: Priced at $10 monthly or $8 per month for an annual commitment, totaling around $96 annually

Sunsama vs Routine: Reviews

Sunsama Review

Sunsama is a task management and daily planner tool that focuses on integrating tasks from various applications into a single dashboard. Its standout features include a user-friendly interface, guided planning, and focus mode for enhanced productivity. However, it may not be suitable for those who require more advanced project management features or extensive customization options. Additionally, the pricing might be a bit steep for individual users or small teams.

Routine Review

Routine stands out for its exceptional design, skillfully combining elements of daily planning, note-taking, and journaling into a user-friendly interface. The application’s free version is especially popular among students and individuals using it for personal or hobbyist projects, making it a preferred choice in these communities. Additionally, Routine’s smart planning and scheduling capabilities are highly valued by users who favor an automated, intelligent approach to organizing their tasks and appointments. However, a significant limitation of Routine, particularly in its free version, is the constrained number of integrations it offers. This restriction is frequently mentioned by users as a downside, as it may limit the app’s effectiveness in more integrated digital workflows.

Which One Should You Pick

Consider Sunsama if

1. You Need Integration with Existing Tools: Sunsama could be right for you if you rely on various apps for task management and seek a tool that consolidates them in one place.
2. Focused Daily Planning Appeals to You: If you prefer a guided approach to daily planning, Sunsama’s features can help, although it might not be ideal for those needing in-depth project management tools.
3. Minimalist Interface is Your Preference: Sunsama’s user-friendly and clean design is great for focused work, but it may not suit those looking for extensive customization options.

Consider Routine if

1. You Want a Balance Between Calendar and Task Management: Routine offers a mix of these features, but it might not be as comprehensive as some specialized apps in either category.
2. You Like Quick Task and Note Capturing: The app has convenient features for this, though it’s not a full-fledged note-taking application
   
3. You’re Looking for a Personal Planner: Routine is more suited to personal use and less technical users, but it might not meet all the needs of power users or large teams.

Best Sunsama and Routine Alternatives

• Akiflow: Akiflow is a time management app offering time blocking, task scheduling, and integrations with various tools. It focuses on productivity and organization through a unified task and appointment interface.
  Akiflow Price: $19 per month, paid annually
• Fantastical: Fantastical is a versatile calendar app designed for Apple devices. It integrates advanced features like natural language parsing, reminders, and weather forecasts. Known for its user-friendly interface, it allows easy scheduling and management of events and tasks.
  Fantastical Price: $4.75 per month, paid annually