What is Motion
Motion is a productivity tool that stands out for its innovative approach to task and time management. It’s designed to help users not just organize their tasks but also optimize their schedules in real time. Motion employs artificial intelligence to automatically plan your day, taking into account your tasks, meetings, and even preferred working hours. This level of automation and personalization sets Motion apart from traditional task managers. It’s particularly effective for professionals and teams who deal with dynamic schedules and seek to maximize their productivity without the overhead of manual planning.
Key Features of Motion
- Auto-Scheduling with AI: Motion uses AI to automatically reorganize and prioritize tasks based on various parameters such as deadlines, duration, and importance, providing an experience akin to having a personal assistant.
- Project Management Capabilities: While not as extensive as dedicated project management tools, Motion offers effective task organization in a planner-like style. It features Kanban layouts, status, workspace, label, and project categorization.
- Meeting Scheduler with AI: Motion includes a feature for booking meetings, which can be linked externally. This function allows for one-time or recurring booking links, with customizable preferences such as importance, duration, and buffer time.
- Comprehensive Task Management: The app integrates tasks, projects, notes, and team management in one place, with AI assisting in the optimal scheduling and organization of these elements.
- Enhanced Calendar Management: Motion’s calendar function is enriched with AI, which automatically rearranges events and meetings to optimize the user’s schedule.
- AI-Powered Workflow Customization: The AI within Motion continuously learns from the user’s behavior and preferences to adapt and optimize task scheduling and management.
What is Routine
Routine is a productivity tool that sets itself apart with its all-in-one approach, combining elements of task management, note-taking, and calendar integration into a single platform. Designed to cater to the needs of busy professionals and individuals seeking to streamline their organizational process, Routine offers a comprehensive solution for managing daily tasks, appointments, and notes. Its unique selling point is the integration of these features within an intuitive and user-friendly interface, making it easier for users to track their to-dos, schedule their days, and store important information in one place. This level of integration is particularly useful for those who prefer a unified system to manage various aspects of their work and personal life.
Key Features of Routine
- Timeline Agenda: Offers a detailed view of the day’s plan with timestamps, including meeting and event reminders, with options to time-block tasks.
- Week Calendar: Provides a 5-day, week, and month view for task planning, integrating seamlessly with Google Calendar.
- Console Capture: A desktop feature for capturing events, notes, and tasks outside the application, ideal for GTD enthusiasts.
- Centralized Workspace: Combines tasks, notes, and calendar in one space.
- Organization: Utilizes categories and tags for better event and task management.
- Daily Plan: Helps in crafting focused daily tasks and important events.
Motion vs Routine: Features
Features | Motion | Routine |
---|---|---|
Integrations | Google Calendar, Zoom, Zapier, and Microsoft Teams, Gmail,Outlook | Syncs with multiple calendar services and task managers like Todoist and Google Tasks. |
Calendar | Features an intelligent calendar that integrates with existing calendars | Google Calendar, Notion, Slack, Zapier, Siri, Gmail |
Platforms | Available on multiple platforms, including mobile and desktop | macOS, Windows, iOS, Android, Web |
Task Management | Includes AI-driven task prioritization and dynamic scheduling adjustments | No |
Natural Language Processing | Yes | Offers task creation with date assignment via drag-and-drop |
Time Blocking | Available | Available |
Analytics | No | No |
Meeting Scheduler | Yes | No |
Time Zones | Yes | Yes |
Reminders | Yes | Yes |
Customer Support | Average | Average |
1:1 User Onboarding | No | No |
Pricing | $19 per month, annually. | $12 per month, annually. |
Motion vs Routine: Pricing
Motion Pricing
Motion offers two pricing plans:
(i) Individual Plan: $14 per month when billed annually, or $34 billed monthly
(ii) Team Plan: $12 per user per month when billed annually, or $20 billed monthly
Routine Pricing
(i) Free Version: Available for students and hobbyists, though with limited features.
(ii) Professional Plan: Priced at $12 per month.
(iii) Business Plan: Costs $15 per user per month.
(iv) Believer Plan: Priced at $10 monthly or $8 per month for an annual commitment, totaling around $96 annually
Motion vs Routine: Reviews
Motion Review
Motion is a comprehensive task management tool with AI-driven scheduling features. It excels in automating and prioritizing tasks, but it might not be ideal for those who prefer less manual task input, as it requires detailed information for effective task prioritization. While it offers project management capabilities, these may not be sufficient for larger teams or those needing a wide range of view options. The interface can be complex due to its numerous features, and its price point is also higher compared to some competitors, which could be a consideration for users with budget constraints.
Routine Review
Routine stands out for its exceptional design, skillfully combining elements of daily planning, note-taking, and journaling into a user-friendly interface. The application’s free version is especially popular among students and individuals using it for personal or hobbyist projects, making it a preferred choice in these communities. Additionally, Routine’s smart planning and scheduling capabilities are highly valued by users who favor an automated, intelligent approach to organizing their tasks and appointments. However, a significant limitation of Routine, particularly in its free version, is the constrained number of integrations it offers. This restriction is frequently mentioned by users as a downside, as it may limit the app’s effectiveness in more integrated digital workflows.
Which One Should You Pick
Consider Motion if
- You’re Interested in AI-Assisted Scheduling: Motion’s AI auto-scheduling can be helpful, but it might be overwhelming for those new to such technology or who prefer more control.
- You Need Basic Project Management Tools: While Motion offers some project management capabilities, it may not be comprehensive enough for complex project needs.
- You Want Integrated Meeting Scheduling: Its meeting scheduling feature is convenient, but might not offer the flexibility of dedicated scheduling tools.
Consider Routine if
- You Want a Balance Between Calendar and Task Management: Routine offers a mix of these features, but it might not be as comprehensive as some specialized apps in either category.
- You Like Quick Task and Note Capturing: The app has convenient features for this, though it’s not a full-fledged note-taking application
- You’re Looking for a Personal Planner: Routine is more suited to personal use and less technical users, but it might not meet all the needs of power users or large teams.
Best Motion and Routine Alternatives
- Akiflow: Akiflow is a time management app offering time blocking, task scheduling, and integrations with various tools. It focuses on productivity and organization through a unified task and appointment interface.
- Akiflow Price: $19 per month, paid annually
- Reclaim: Reclaim.ai is a smart calendar assistant that automates scheduling for work and personal life. It intelligently blocks time for tasks, meetings, and personal events, ensuring a balanced schedule. The app syncs with existing calendars making it ideal for professionals looking to optimize their time.
- Reclaim Price: $8 per month, paid annually
- Sunsama: Sunsama is a daily planner that helps professionals stay focused & productive by combining tasks, calendars, & emails. It offers features like guided planning, timeboxing, & automatic syncing.
- Sunsama Price: $16 per month, annually
Best Time Blocking Web and Desktop Apps, 2024
Explore the best time blocking apps of 2024! Discover how Akiflow, TickTick, Usemotion, Sunsama, Sortedapp, and TimeHero revolutionize productivity, offering unique features for professionals and students to manage tasks and enhance efficiency.
Improve Focus: 5 ADHD Productivity Tools & Calendar Apps for 2023
Discover five of the best apps and tools for those with ADHD, from note-taking apps to time-blocking platforms. Get ready to stay organised, motivated and on track with Akiflow’s essential guide.
The Top 3 Todoist Alternatives (In-Depth Review)
Over 25 million people now use Todoist to stay on track and plan their day. It has expanded rapidly and is now a widely used task manager with seamless integrations into other task and calendar managers like Akiflow. While Todoist is hugely popular among its wide user base, there are now a variety of Todoist […]