Apple Reminders vs Trello: Which Tool Is Better?

What is Apple Reminders

Apple Reminders is a to-do and task management app built into iOS devices, known for its simplicity and ease of use. It allows users to create task lists, set reminders, and share lists with other iOS users. Key features include location-based reminders and widgets for home screen organization. While it’s a straightforward and clean app, it’s primarily suited for personal use and may lack advanced features required for more complex task management.

Key Features of Apple Reminders

• Simple Interface: Apple Reminders offers a clean and intuitive interface, making it easy for users to create and manage tasks.
• Location-based Reminders: Users can set reminders that are triggered by their location, such as reminding to buy something when near a specific store.
• Integration with Siri: The app integrates seamlessly with Siri, allowing users to create reminders through voice commands.
• Shared Lists: It allows sharing of lists with other Apple users, facilitating collaborative task management.
• Customizable Lists: Users can customize lists with different colors and icons for easy identification and organization.
• Attachments and Links: The app supports adding attachments like photos and links to reminders, enhancing the detail and utility of tasks.

What is Trello

It’s known for its easy-to-use Kanban board approach but also offers other views like timelines and calendars. Trello is great for visual organization and team collaboration, with features like customizable cards, labels, and notifications. However, it may be less feature-rich compared to some alternatives like ClickUp or Monday.com, particularly in areas like advanced reporting or analytics. Trello’s simplicity makes it accessible but might not suffice for complex project management needs.

Key Features of Trello

• Board Organization: Trello’s boards enable visual management of projects using lists and cards, enhancing visibility and tracking.
• Customizable Cards: Cards can be enhanced with descriptions, checklists, labels, and attachments, providing essential task details in one place.
• Team Collaboration: The platform supports real-time team collaboration, ensuring everyone is updated and in sync.
• Drag-and-Drop Interface: Its intuitive interface allows easy movement of cards between lists for updating priorities and workflow.
• Labels and Filters: These help in categorizing and organizing tasks, with customizable label colors and names.
• Notifications and Reminders: They keep users informed about due dates and important updates, ensuring task deadlines are met.

Apple Reminders vs Trello: Features

Features	Apple Reminders	Trello
Integrations	IFTTT, Shortcuts App, Any.do, BusyCal, Fantastical, and Agenda	Trello integrates with several apps including Google Drive, Google Chat, Google Hangouts, Google Slides, Jira, Slack, GitHub, Dropbox, and Zendesk
Calendar	No	Yes. Trello offers a Calendar view which is available for Premium and Enterprise plans.
Platforms	Apple Reminders is available for macOS and iOS. It does not have native apps for Android, Web, or Windows.	macOS, iOS, Android, Web, and Windows
Task Management	Labels, priority settings, due dates, location-based reminders	Trello provides features like advanced checklists, labels for prioritization, and the ability to manage recurring tasks
Natural Language Processing	No	No
Time Blocking	No	While Trello itself does not have a native time blocking feature, it can be used in conjunction with time blocking techniques
Analytics	No	Trello offers basic task analytics, particularly when integrated with tools like Zapier and Google Sheets for data analysis.
Meeting Scheduler	No	No
Time Zones	Yes, Apple Reminders supports different Time Zones.	Yes
Reminders	Yes	Yes
Customer Support	Average	Good
1:1 User Onboarding	No	Not mentioned on their website
Pricing	Free	Free Plan for individuals and small teams, Standard Plan at $5 per user/month (billed annually), Premium Plan at $10 per user/month (billed annually), and an Enterprise Plan for larger organizations at $17.50 per user/month (billed annually)

Apple Reminders vs Trello: Pricing

Apple Reminders Pricing

Apple Reminders is a free application provided as part of Apple’s suite of apps on iOS and macOS devices. It does not have separate pricing plans. Users can access and use Apple Reminders without any additional cost.

Trello Pricing

Trello offers several pricing plans:

(i) Free Plan: $0, suitable for individuals or small teams to organize projects.

(ii) Standard Plan: $5 per user/month (billed annually) or $6 monthly, for small teams needing work management and collaboration scaling.

(iii) Premium Plan: $10 per user/month (billed annually) or $12.50 monthly, for teams tracking multiple projects with various visualization tools.

(iv) Enterprise Plan: $17.50 per user/month (billed annually), providing connectivity, security, and controls for organizations.

Apple Reminders vs Trello: Reviews

Apple Reminders Review

Apple Reminders is praised for its simplicity, seamless integration with iOS and macOS, and features like location-based reminders. However, it falls short in more complex task management functionalities and lacks the customization and advanced features found in other dedicated task management apps. It is ideal for Apple ecosystem users looking for basic task management, but may not suffice for users with more intricate project management needs.

Trello Review

Trello is highly regarded for its visual project management capabilities, particularly its use of the Kanban system. It’s appreciated for its ease of setup and the variety of views it offers, making it a favorite among both specialist and generalist users. Trello’s array of features, including multiple views, detailed card information, and numerous integrations, contribute to its effectiveness.

However, it’s noted that Trello has been slow in developing certain features. This aspect might affect users looking for a more feature-rich experience. Trello is considered suitable for small to medium-sized teams, as well as large teams, and it provides a great individual user experience too. Its simplicity and lower learning curve compared to tools like Notion make it easy to learn and implement.

Which One Should You Pick

Consider Apple Reminders if

1. You Value Simplicity: Ideal for those who want a straightforward, easy-to-use task manager without complex features.
2. Deep Integration with Apple Ecosystem: Perfect for users who are heavily invested in Apple products and enjoy seamless integration with iOS and macOS.
3. Basic Task Management Needs: If your task management requirements are basic, without the need for advanced features like detailed project tracking or extensive customizations, Apple Reminders could be sufficient.

Consider Trello if

1. You need a user-friendly project management tool: Trello is great for those who prefer a simple, visual approach to task and project management with its easy-to-use Kanban boards.
2. Your team requires basic project management features: Trello is suitable for teams that need straightforward project management capabilities without the complexity of more advanced tools.
3. You rely on integrations but don’t need extensive features: Trello offers a range of integrations through its Power-Ups, but it may not be as comprehensive as some other tools for users requiring advanced features.

Best Apple Reminders and Trello Alternatives

• Akiflow: Akiflow is a time management app offering time blocking, task scheduling, and integrations with various tools. It focuses on productivity and organization through a unified task and appointment interface.
  Akiflow Price: $19 per month, paid annually
• Fantastical: Fantastical is a versatile calendar app designed for Apple devices. It integrates advanced features like natural language parsing, reminders, and weather forecasts. Known for its user-friendly interface, it allows easy scheduling and management of events and tasks.
  Fantastical Price: $4.75 per month, paid annually
• Todoist: Todoist is a task management tool. It enables users to manage tasks, set priorities, and track deadlines across various devices. Its features include task categorization, reminders, and project collaboration, making it suitable for both personal and team productivity.
  Todoist Price: Premium at $4 per month, paid annually