A Simple Guide To Do Time Blocking In Notion

Summary

• Use a Notion daily planner to organize personal and work tasks, then switch to a calendar view to see when those tasks are planned.

• To import tasks assigned to you, connect the relevant Notion databases and select a specific user and assignee property in the Akiflow integration.

• Choose a Notion date field for automatic date planning, then use Akiflow’s calendar to drag imported tasks into work periods dedicated to important activities.

What’s Notion?

If you are here, there is a significant chance that you use and like Notion. I started using Notion to organize my life and work. We actually, run most of our operations through Notion here at Akiflow. I use it to manage this blog, write articles, prioritize activities, and more.

In this post, we’re going to look at how you can use Notion for the time management methodology of time blocking and how you can use our integration with Akiflow to get organized. Notion is great because it’s simple, intuitive, and allows you to keep track of all your tasks in one place. It comes in handy when you can’t seem to organize yourself but need a way to keep up with all of your projects without feeling like you’re living on top of a disorganized mess. It also helps if you find yourself easily distracted and want to stay focused on what matters most—like getting that manuscript done or finally making that change at work.

But wait—what if you could do more with Notion?

Meet Akiflow. You might not know about Akiflow yet, it is software that helps you actually get things done. Using Akiflow’s time blocking feature, plus the awesome power of Notion, will let you take your productivity to an entirely new place. With both tools working together, it’ll be easier than ever to manage everything on your plate—and get it all done without stressing out.

Akiflow is an app that helps you prioritize your tasks by blocking time for them in your calendar so you know when you’ll tackle them. It also brings everything from other tools you use into one place so you don’t have to move between different tabs or applications to get things done.

Time Blocking With Notion

Here is an example of a Daily Planner Template where I keep all my to-do (Personal ad Work stuff).

You can also change the view to Calendar to have a sense of when you should do the tasks.

Of course, with this setup, I can’t see my work meetings from Google Calendar, nor I can get notified of the tasks I did or did not do. Once I integrate with Akiflow I’ll be able to do all of that, and more.

You can find an easy guide to connect Notion to Akiflow here. Once you are done you’ll be able to schedule your Notion tasks in your Google Calendar for Time Blocking

What does Akiflow import from Notion?

All tasks that are assigned to you of the connected databases - this is why it’s important to select a specific user and an assignee property. Tasks automatically imported from Notion will appear in your Inbox.

You can automatically plan tasks in Akiflow for the Notion due date: select a “due date” field in the Notion settings for that workspace.

Let’s start doing some Time Blocking

Now it’s time to spend some time blocking out your workday. Establishing time for all of your tasks will help you better organize your day and focus on the most important things. In Akiflow, you can drag and drop your tasks Notion into the calendar.

What happens when I complete a Notion task in Akiflow?

A pop-up will appear with the following options:

Time Blocking in Notion done right

The end goal of Time blocking is to make sure you are focusing on what’s important at the time, rather than throwing yourself a curveball by thinking about work when you should be relaxing or vice versa.

Organizing your tasks, projects, and ideas in Notion with the help of Akiflow can certainly make things more manageable. You’ll never feel lost or forget what you need to do ever again.

Frequently Asked Questions

What role does Notion play in this time-blocking workflow?

Keep tasks, projects, and ideas in Notion before scheduling them. A daily planner can hold both personal and work to-dos, with a calendar view showing their dates. Akiflow supplies the next step in this workflow: placing imported tasks into calendar blocks that indicate when to work on them.

Does changing a Notion database to calendar view show Google Calendar meetings?

Not in the database setup shown here. Switching the daily planner to calendar view displays when its tasks are planned, but that view does not include the Google Calendar meetings. This workflow uses Akiflow to bring tasks and calendar commitments together, giving task blocks a place alongside the rest of the schedule.

How do I select my assigned Notion tasks for import?

For an assigned-task workflow, select a specific user and an assignee property for the connected Notion databases. This identifies the tasks assigned to you for import into Akiflow. Imported tasks appear in the Inbox, where you can find the work from those databases before organizing it into calendar blocks.

How can a Notion due-date field inform planning in Akiflow?

Select a due-date field in the Notion integration settings for the relevant workspace. That field lets Akiflow plan imported tasks for their Notion due date. You can then work on the calendar blocks themselves, dragging tasks into the workday to decide when to tackle them rather than stopping at the date assignment.

What do I do once my Notion tasks are ready to time-block?

Drag the imported Notion tasks into Akiflow’s calendar to set aside work periods for them. Use those blocks to decide what deserves your attention at that time, rather than leaving tasks as an undifferentiated list. The intended result is a clearer distinction between time for important work and time reserved for relaxing.