Akiflow and Reclaim both put your work on your calendar, but they disagree about who decides. Akiflow is a keyboard-first daily planner: it pulls tasks out of Slack, Gmail, Notion, Todoist, Asana, ClickUp, Jira, Linear, Trello and GitHub into one inbox, and you drag them into time blocks. Reclaim is an AI auto-scheduler: it places tasks, habits and focus time into your Google or Outlook calendar and moves them as your week changes. Pick Akiflow if you want one inbox and control. Pick Reclaim if you want the software to decide. Akiflow costs $34 a month, or $19 a month billed yearly.
Summary
Akiflow is a planner you drive. Reclaim is a scheduler that drives for you.
Akiflow's advantage is capture: tasks from 15 connected tools land in one inbox with two-way sync on the core integrations, so you stop reading four apps to find out what today holds.
Reclaim's advantage is automation: habits, focus time and task defence get placed and re-placed without you touching them.
Akiflow is $34 a month, or $19 a month billed yearly ($228 a year), with a 7-day trial that requires a card and no free plan. Reclaim has a free Lite plan and paid plans from $10 per seat per month billed yearly, $12 billed monthly (reclaim.ai/pricing, 4 September 2026).
Akiflow vs Reclaim at a glance
Akiflow | Reclaim | |
|---|---|---|
Price | $34/month billed monthly, or $19/month billed yearly ($228/year) | Starter $10 per seat/month billed yearly, $12 monthly. Business $15 yearly, $18 monthly. Enterprise $22 per seat/month, annual billing only (reclaim.ai/pricing, 4 Sep 2026) |
Free plan and trial | No free plan. 7-day free trial, card required | Free Lite plan, free forever. 14-day free trial on paid plans |
Planning model | You place tasks into blocks. You place tasks into blocks and decide when work happens | AI places and re-places tasks, habits and focus time for you |
Task capture | One inbox pulling from Slack, Gmail, Notion, Todoist, Asana, ClickUp, Jira, Linear, Trello, GitHub, Zapier/IFTTT. Two-way sync on core integrations | Tasks come from Google Tasks, Todoist, Asana, ClickUp, Jira and Linear. The Slack integration syncs your status rather than capturing tasks, and Reclaim does not list Notion, Trello, GitHub or email-to-task (reclaim.ai/product, 4 Sep 2026) |
Calendars | Google Calendar, Outlook / Microsoft 365 | Google Calendar and Outlook Calendar, the same two Akiflow supports |
AI assistant | Aki, in the app and reachable by email and WhatsApp. Meeting transcription and summaries | Both: an autonomous scheduling engine and a chat AI Assistant for planning and prioritising (reclaim.ai/product, 4 Sep 2026) |
AI client access | Hosted MCP server at mcp.akiflow.com/mcp, 19 actions across tasks, calendar and time slots. Works with Claude, ChatGPT, Cursor, Codex and any MCP client. Live since 30 June 2026 | Reclaim connects to Claude and Microsoft Aki over MCP (reclaim.ai/product, 4 Sep 2026). It does not publish an action count |
Structure | Projects, folders, subtasks, rituals, Daily Dashboard | Habits, Focus Time, Buffer Time, Smart Meetings, Meeting Quality, Planner, Time Tracking, Calendar Sync, People and Workforce Analytics, Team OOO Calendar, delegated access for EAs |
Booking links | Time slots, built in | Scheduling Links with priority settings: one on the free Lite plan, unlimited on Business |
Teams | Team plans handled by sales | Team scheduling in the product: Smart Meetings, Team OOO Calendar, Attendee Users, delegated access, up to 100 seats on Business |
Platforms | Web, macOS, Windows, iOS, Android | Reclaim does not list native desktop or mobile apps on its own site; it runs in the browser alongside a Google Calendar and Gmail add-on (checked 4 Sep 2026) |
Best for | People who lose work across tools and want to decide their own day | People who want habits and focus time defended automatically |
Where Reclaim is better
Reclaim does one thing Akiflow does not: it keeps re-solving your calendar without being asked. If a meeting lands on top of your focus block, Reclaim moves the block. If you protect a habit like a daily gym hour or a weekly review, Reclaim finds the slot each week and defends it. It also thinks in teams: shared scheduling around several people's availability is part of the core product, not a sales conversation: Smart Meetings, a Team OOO Calendar, Attendee Users, delegated access for assistants, and up to 100 seats on Business (reclaim.ai, 4 September 2026).
That matters if your calendar is chaotic and not yours. If half your week is booked by other people, a tool that re-plans in the background will beat a tool that waits for you to re-plan. Akiflow will make you do that work yourself, and on a bad week you will feel it.
Choose Reclaim if the failure mode you fear is "my plan is stale by 11am."
Where Akiflow is better
Akiflow's bet is that the hard part is not placing the block, it is knowing what should be in it. Tasks arrive in Slack threads, in email, in Notion pages, in Jira and Linear tickets, in Todoist and Asana and ClickUp and Trello. Akiflow pulls all of that into one inbox, with two-way sync on the core integrations, so completing something in Akiflow completes it where it came from. Nothing gets planned twice and nothing sits in a tool you forgot to open.
The second difference is speed. Akiflow is keyboard-first: a command bar, shortcuts for capture, planning and rescheduling, and rituals that walk you through a daily and weekly plan. People who live in it plan a day from the keyboard, without reaching for the mouse.
The third is AI access. Aki is a conversational assistant inside the app, and it also answers by email and WhatsApp, and transcribes and summarises meetings. Separately, Akiflow runs a hosted MCP server at mcp.akiflow.com/mcp with 19 actions across tasks, calendar and time slots, so Claude, ChatGPT, Cursor, Codex or any MCP client can read and change your plan directly. That went live on 30 June 2026.
Choose Akiflow if the failure mode you fear is "I did not know that task existed."
Who should choose which
Choose Akiflow if:
Your tasks are scattered across Slack, Gmail, Notion and at least one project tool, and finding them is the daily cost.
You want to decide your own day and you resent a calendar that rearranges itself.
You work from the keyboard and you value a fast capture-to-block loop.
You want an AI assistant you can talk to, and you want Claude or ChatGPT to be able to act on your plan.
Choose Reclaim if:
Other people own most of your calendar and your plan breaks every morning.
Habits and recurring focus time are the thing you keep failing to protect.
You need shared team scheduling as a core feature rather than a sales conversation.
A free tier is a requirement. Reclaim's Lite plan is free forever, within its limits: one user, a one-week scheduling range, one calendar sync, one scheduling link and four integrations.
Use both if you must: Akiflow to capture and plan, Reclaim to defend recurring blocks on the same Google or Outlook calendar. Two subscriptions is a real cost, so only do it if both jobs are genuinely painful.
Moving from Reclaim to Akiflow
Connect the same Google Calendar or Outlook account. Akiflow reads it two ways, so anything Reclaim has already placed is visible on day one.
Connect your task sources: Slack, Gmail, Notion, Todoist, Asana, ClickUp, Jira, Linear, Trello, GitHub. This is the step that actually changes your day.
Turn Reclaim's habits into Akiflow rituals or recurring tasks, one at a time, over a week. Do not migrate all of them the first evening.
Run one daily planning ritual for five working days before deciding. The product only makes sense once the inbox is full and you have planned from it.
Frequently asked questions
Is Akiflow free?
No. Akiflow has no free plan. There is one plan, Pro, at $34 a month billed monthly or $19 a month billed yearly, which is $228 a year. There is a 7-day free trial and it requires a card, so the card is charged on day 7 unless you cancel first.
Is Akiflow cheaper than Reclaim?
No. Reclaim has a free Lite plan and Akiflow does not, and Reclaim's paid plans start at $10 per seat per month billed yearly, $12 billed monthly (reclaim.ai/pricing, 4 September 2026). Akiflow is $19 a month billed yearly or $34 monthly. Akiflow costs more at every point of the range, so compare on what you are replacing, not on sticker price.
Does Akiflow work with Claude or ChatGPT?
Yes. Akiflow runs a hosted MCP server at mcp.akiflow.com/mcp with 19 actions across tasks, calendar and time slots. Claude, ChatGPT, Cursor, Codex and any other MCP client can connect to it. It has been live since 30 June 2026 and is included in Pro.
Can I move my Reclaim habits into Akiflow?
There is no one-click import. Connect the same calendar so existing events appear, then recreate habits as recurring tasks or rituals over your first week. Doing it by hand is annoying once and useful afterwards, because most people find half their habits are not worth keeping.
