Digital Planners That Sync With Google Calendar: 2025’s Top Picks

Time management tools are everywhere—but effective time management? Still elusive for most.

According to Clockify, 82% of people don’t use a dedicated system to manage their time, and 51% of the average workday is spent on low-value tasks. Add to that the mental load of juggling disconnected tools, and productivity quickly takes a hit.

The real problem isn’t just what needs to be done—it’s when and how it gets done.

Research shows that multitasking can reduce productivity by up to 40%, as constant context switching makes it harder to focus and follow through.

Digital planners that sync with Google Calendar solve this by combining your tasks and schedule in one system. You can plan your day realistically, block time for deep work, and stay focused without bouncing between apps.

In this blog, we’ll explore the best digital planners that integrate with Google Calendar—and how to choose the right one for your workflow.

But first, let’s look at why syncing your planner and calendar changes the way you plan.

Why Google Calendar Sync Matters

Google Calendar is where most professionals manage their time—but rarely their tasks. This gap leads to scattered priorities, missed time blocks, and inefficient planning. Syncing your digital planner directly with Google Calendar turns your schedule into a single, real-time view of your responsibilities.

Here’s why that matters:

• A Centralized View of Your Day: By combining tasks, meetings, deadlines, and deep work in one unified system, you ensure nothing is overlooked.
• Real-Time Two-Way Sync: Any changes—whether updating a task or moving a meeting—automatically reflect across your calendar and planner, eliminating manual updates.
• Better Time Blocking: When your task list aligns with your calendar, you can effectively block time for focused work without extra friction.
• More Accurate Planning: Seeing both your tasks and available time together enables realistic scheduling, helping you avoid over-commitment.
• Fewer Distractions and Less Switching: A unified interface reduces the need to toggle between multiple apps, easing the mental load and boosting focus.

In short, syncing your planner with Google Calendar turns your schedule into a true decision-making tool—not just a place to log meetings. Now let’s explore the top tools that do it well—and see how each one fits different productivity needs.

Top 9 Digital Planners That Sync With Google Calendar

Choosing a digital planner that integrates well with Google Calendar depends on your workflow—whether you prioritize automation, flexibility, or focus. Before we break down each tool, here’s a side-by-side look at how the top digital planners compare—based on key features, use case, and user ratings.

Tool	Best For	Rating
Akiflow	High-performance solo professionals	5/5
TickTick	Task-first users who want light planning	4.6/5
Todoist	Simple task management with calendar context	4.4/5
Planner Pro	Mobile users planning day-to-day on the go	4.5/5
Goodnotes	Handwritten digital planners and visual thinkers	4.6/5
Upbase	Minimalist solo workflows	4.5/5
Sunsama	Mindful, intentional daily planning	4.7/5
Artful Agenda	Users who want a paper planner feel with sync	4.4/5
Notion (+ Zapier)	Custom planners for power users and DIY workflows	4.7/5

1. Akiflow – Best for High-Performance Professionals

Akiflow is built for people who want full control of their time without the friction. It syncs instantly with Google Calendar and pulls tasks from apps like Slack, Notion, Gmail, Asana, and more—centralizing everything in one command center.

Key features:

• Real-time two-way Google Calendar sync
• Convert tasks into calendar events with one click
• Time blocking, keyboard shortcuts, focus mode
• Smart notifications to avoid last-minute surprises

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2. TickTick – Best for Task-First Users Who Want Light Planning

TickTick blends task management with light planning features like calendar view and built-in Pomodoro tracking. It syncs with Google Calendar but is best for users who work task-first, not calendar-first.

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Key features:

• Calendar view and time blocking (limited)
• One-way or read-only Google Calendar sync
• Task priorities, recurring tasks, and habit tracking
• Built-in timers and reminders

3. Todoist – Best for Simple Task Management with Calendar Integration

Todoist is a fast, cross-platform task manager that integrates cleanly with Google Calendar. It works well for users who live in lists but still want some calendar visibility.

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Key features:

• Two-way Google Calendar sync via native integration
• Natural language task input and recurring tasks
• Labels, filters, and productivity trends
• Works across web, desktop, and mobile

4. Planner Pro – Best for Mobile Daily Planning

Planner Pro is a simple planner app available on iOS and Android. It supports task lists, notes, and calendar sync, making it useful for casual planning on the go.

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Key features:

• Syncs with Google Calendar (manual setup may be needed)
• Daily, weekly, and monthly views
• Task categories, priorities, and reminders
• Works offline

5. Goodnotes – Best for Handwritten Digital Planning

Goodnotes is a handwriting-first app that works well for digital journaling and visual planning. While it doesn’t offer native Google Calendar sync, creative users can link or embed calendar views manually.

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Key features:

• Supports imported digital planner templates
• Compatible with Apple Pencil and stylus devices
• Flexible page organization and notebook formats
• No native task or calendar management

6. Upbase – Best for Simple, Clean Planning

Upbase offers a distraction-free workspace with task lists, daily planners, and calendar integration. Its design is minimal and straightforward, ideal for solo users.

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Key features:

• Two-way sync with Google Calendar
• Daily and weekly views
• Notes, Pomodoro timer, and file attachments

7. Sunsama – Best for Daily Planning with Intent

Sunsama helps you plan each day by dragging tasks into your calendar manually. It emphasizes mindful planning and reflection, making it great for intentional workflows.

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Key features:

• Google Calendar sync with drag-and-drop time blocking
• Integrations with tools like Trello, Asana, Gmail
• Daily review prompts

8. Artful Agenda – Best for a Paper Planner Feel

Artful Agenda replicates the look of a paper planner while offering full digital functionality. It syncs with Google Calendar and includes lifestyle planning features like meal tracking and habit goals.

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Key features:

• Two-way sync with Google Calendar, Outlook, and Apple Calendar
• Monthly, weekly, and daily views
• Custom cover designs, stickers, and lists

9. Notion + Google Calendar (via Zapier or Make) – Best for DIY Users

Notion is a highly customizable workspace that can be adapted into a digital planner with linked databases, dashboards, and embedded calendars. While it doesn’t offer native two-way sync with Google Calendar, it can be connected using automation tools or third-party widgets.

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Key features:

• Custom task databases, dashboards, and planner templates
• Embed public Google Calendars or use third-party widgets
• Automate task/event syncing via Zapier or Make
• Endless customization, but manual setup required

With so many strong options, the real question is: which one is right for you? A few key considerations can help you make a smart, sustainable choice.

How to Choose the Right Digital Planner

Finding the right tool starts with understanding how you plan. Use this quick checklist to narrow down the best-fit digital planner for your workflow.

1. Define How You Like to Plan

Start by understanding your planning habits. Do you prefer to map out your day manually, or would you rather have tasks automatically scheduled around your availability?

2. Identify Your Core Tools

List where your tasks come from (Gmail, Notion, Asana, etc.) and pick a planner that integrates smoothly to reduce friction.

3. Look for True Calendar Sync

Prioritize tools with two-way sync—so updates flow both ways in real time, not just a one-way display.

4. Check Time Blocking Support

If time blocking matters to you, make sure the tool supports dragging tasks onto your calendar or scheduling them directly.

5. Consider Platform Compatibility

Make sure the planner works across the devices you use—desktop, mobile, tablet—and syncs consistently across platforms.

6. Decide on the Level of Customization

Some planners are minimal and ready to go; others offer endless ways to customize. Choose one that matches your preference for simplicity or control.

7. Test It with Your Actual Workflow

Don’t just look at features—try the planner with your real task load and schedule. See if it simplifies your day or adds friction.

Once you’ve found the right fit, the next step is simple: start using it. But before you go, here’s one final thought on what really makes a planner worth sticking with.

Wrapping Up

A good digital planner keeps you organized.
A great one gives you back control of your time.

If you’re ready to stop switching tabs and start planning with clarity, choose a tool that connects your tasks and calendar in one place.

Try Akiflow free and experience a faster, smarter way to plan your day.