Clockify vs Microsoft To Do: Comprehensive Comparison

Overview

In today's fast-paced world, choosing the right productivity tool can make all the difference. This comprehensive comparison between Clockify and Microsoft To Do will help you understand which tool best fits your workflow and productivity needs.

⚡ Quick Summary

What is Clockify?

Clockify is a **time tracking** and **timesheet** app for individuals and teams that lets you track work hours across projects, manage productivity, attendance, billable hours, scheduling, reporting, invoicing, and related time-management workflows. It offers web, desktop, and mobile apps and is free for unlimited users.

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🌟 Key Features of Clockify

• ✦Timer with one-click start/stop, manual entry, and continue previous activities

• ✦Timesheets with submit/approve functionality and reminders

• ✦Calendar view to visualize time, block hours, and add Outlook/Google events

• ✦Auto-tracking of apps, websites, documents with idle detection

• ✦Reports and analytics with dashboards, profit/cost tracking, and team performance

• ✦Projects and tasks management with budgets, assignments, and progress tracking

What is Microsoft To Do?

Microsoft To Do is a simple, intelligent to-do list app that helps users manage tasks in one place, with features like daily planning via "My Day" and integration across Microsoft apps. It's designed primarily for individual task management with basic collaboration features through shared lists. The app is completely free and works best for users already in the Microsoft 365/Outlook ecosystem.

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🌟 Key Features of Microsoft To Do

• ✦My Day Planning: Daily task focus with intelligent suggestions from your lists.

• ✦Task Details: Add due dates, reminders, subtasks (Steps), file attachments up to 25MB, and notes.

• ✦Task Prioritization: Star tasks for importance and organize with hashtags/categories.

• ✦List Sharing and Collaboration: Share lists with others and assign tasks with "Assigned to me" view.

• ✦Microsoft Ecosystem Integration: Seamlessly works with Outlook, Teams, Planner, and flagged emails.

• ✦Cross-Device Sync: Available on Web, iOS, Android, Windows, and Mac with reliable synchronization.

📊 Feature Comparison

🔗 Integrations

Clockify

80+ integrations including Trello, Asana, Google Calendar, Outlook, Jira, Todoist, ClickUp, Monday.com, Slack, GitHub, Salesforce, QuickBooks, Zendesk

Microsoft To Do

Outlook, Microsoft Teams, Microsoft Planner, Cortana, Outlook flagged emails, third-party apps via Zapier and Power Automate (Google Calendar, Slack, Notion, Todoist)

💰 Pricing Comparison

Clockify

Free, from $3.99/user/month

Free forever plan with unlimited users and projects. Paid plans: Basic $3.99/user/month annually ($4.99 monthly), Standard $5.49/user/month annually ($6.99 monthly), Pro $7.99/user/month annually ($9.99 monthly), Enterprise $11.99/user/month annually ($14.99 monthly)

Microsoft To Do

Free

Free

💡 Things to Consider

When Choosing Clockify

• →Mobile app reliability issues - many users report bugs, slow performance, and timer sync problems, especially on Android

• →Key business features locked behind paid tiers - free plan lacks invoicing, advanced scheduling, GPS tracking, and advanced reporting

• →Limited customization in reporting and analytics - no custom fields and difficulty saving report templates compared to more advanced tools

When Choosing Microsoft To Do

• →You're in the Microsoft Ecosystem: Excellent integration with Office 365, Outlook, Teams, and Planner, but limited native integrations outside Microsoft services.

• →You Value Simplicity Over Advanced Features: Perfect for basic task lists and personal productivity, but lacks project management, custom fields, advanced views, and extensive customization options.

• →You Need Basic Task Management: Completely free with solid core features, but may feel limiting if you need advanced collaboration, time tracking, detailed reporting, or complex project workflows.

⭐ User Reviews

Clockify

"Strong time-tracking tool with generous free plan but has mobile app reliability issues and limited advanced features on free tier. Good for core time tracking and billing with useful project breakdowns, but reporting is not very customizable and costs rise quickly as teams scale. Mobile apps are often buggy with sync issues, and key business features like invoicing and advanced scheduling are locked behind paid tiers."

Microsoft To Do

"Microsoft To Do is a simple, free task management app that works best within the Microsoft ecosystem. Users appreciate its clean interface, reliable cross-device sync, tight Outlook integration, and features like "My Day" planning. However, it lacks advanced customization, project management capabilities, and has limitations like no undo function, basic recurring task options (minimum 1-day intervals), and limited team collaboration features compared to competitors."

🎯 Conclusion

Both Clockify and Microsoft To Do are excellent productivity tools with their own strengths.

Clockify excels in Timer with one-click start/stop, manual entry, and continue previous activities, while Microsoft To Do shines with My Day Planning: Daily task focus with intelligent suggestions from your lists.. The best choice depends on your specific needs, workflow preferences, and budget.

We recommend trying both tools to see which one fits better with your productivity style.