Capacities vs Focus To-Do: Comprehensive Comparison
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Overview
In today's fast-paced world, choosing the right productivity tool can make all the difference. This comprehensive comparison between Capacities and Focus To-Do will help you understand which tool best fits your workflow and productivity needs.
⚡ Quick Summary
Aspect | Capacities | Focus To-Do |
|---|---|---|
Best For | Object-based PKM studio with networked knowledge graphs, AI assistant, and calendar integration | Pomodoro timer and task manager with cross-device sync |
Pricing | Free, Pro from $11.99/mo | Free; Premium $1.99/mo |
Platforms | Web, macOS, Windows, iOS, Android | iOS, Android, Mac, Windows, Chrome extension |
What is Capacities?
Capacities is an object-based note-taking app that functions as a personal knowledge management studio, integrating notes, calendar events, tasks, and AI to build networked knowledge graphs. It enables users to create typed objects with custom properties, linking them into a flexible graph structure for organizing thoughts, projects, and knowledge.
🌟 Key Features of Capacities
✦Object-based notes with custom types, templates, properties, and bi-directional links
✦AI assistant for contextual queries, idea generation, and content interaction
✦Calendar integration with auto-creation of objects from events and daily notes
✦Advanced queries for surfacing content with offline-first cloud sync
✦Visual graph exploration and backlinking for knowledge discovery
✦Quick capture tools and integrations with 7,000+ apps via Zapier
What is Focus To-Do?
Focus To-Do is a Pomodoro timer combined with a task manager that helps users plan tasks, work in focused intervals, and track productivity across devices with customizable timers, project organization, and detailed analytics.
🌟 Key Features of Focus To-Do
✦Customizable Pomodoro timers with focus/break intervals
✦Task management with projects, subtasks, and priorities
✦Habit tracking and goal tracking
✦Detailed analytics and productivity statistics
✦Cross-device synchronization
✦Calendar-style views for tasks and focus history
📊 Feature Comparison
Feature | Capacities | Focus To-Do |
|---|---|---|
📅 Calendar Integration | ✓ Yes | ◐ Limited |
✅ Task Management | ✓ Yes | ✓ Yes |
⏰ Time Blocking | ◐ Limited | ◐ Limited |
🗣️ Natural Language Processing | ◐ Limited | ✗ No |
🔔 Notifications | (empty) | ✓ Yes |
🌍 Time Zones Support | (empty) | ✗ No |
📆 Scheduler | (empty) | ✓ Yes |
📈 Analytics | ✗ No | ✓ Yes |
🔗 Integrations
Capacities
Google Calendar, Microsoft Calendar, Readwise, WhatsApp, Telegram, Todoist, TickTick, Google Tasks, Microsoft To-Do, Things, Apple Reminders, Kindle, Raycast
Focus To-Do
Cross-platform sync only
💰 Pricing Comparison
Capacities
Free, Pro from $11.99/mo
Free tier with 5GB storage, Pro/Believer at $11.99-$12.49/month or $119.88/year with AI Assistant and unlimited storage
Focus To-Do
Free; Premium $1.99/mo
Free with basic features; Premium $1.99/month or $11.99 lifetime
💡 Things to Consider
When Choosing Capacities
→Best suited for users wanting personal knowledge base with rich linking rather than simple note-taking
→Learning curve required for object-based thinking and custom property setup
→Free tier has storage limitations and lacks AI features compared to competitors like Notion
When Choosing Focus To-Do
→Free version has limited custom timers and syncing - premium needed for full features
→Individual use only - no team collaboration or advanced integrations with other tools
→Best for Pomodoro fans wanting combined timers/tasks rather than calendar-heavy workflows
⭐ User Reviews
Capacities
"Strong for networked knowledge management with object-based structure and calendar integration. Praised for daily notes workflow and AI features. Limited by pricing constraints on free tier, iOS app still in development, and some planned features like OCR not yet available."
Focus To-Do
"Highly rated (4.8 stars) for its simple interface and effective Pomodoro-task integration. Users praise cross-device syncing and productivity improvements, especially for ADHD and focus issues. Limited by free version restrictions and lack of team collaboration features."
🎯 Conclusion
Both Capacities and Focus To-Do are excellent productivity tools with their own strengths.
Capacities excels in Object-based notes with custom types, templates, properties, and bi-directional links, while Focus To-Do shines with Customizable Pomodoro timers with focus/break intervals. The best choice depends on your specific needs, workflow preferences, and budget.
We recommend trying both tools to see which one fits better with your productivity style.
