Best Time Blocking Web and Desktop Apps, 2024

In 2024, mastering time management is crucial in our fast-paced digital era. Our guide, “Best Time Blocking Web and Desktop Apps, 2024,” explores the most effective time blocking web and desktop applications to enhance productivity. These apps transform to-do lists into structured timelines, ideal for professionals, students, and anyone seeking to optimize their day. We review top-rated apps, focusing on their unique features, interfaces, and integration with digital tools, providing insights to help you select the app that aligns with your lifestyle for improved planning, prioritization, and goal achievement. Discover the best time blocking solutions to manage your time more effectively and boost productivity in the digital world.

Top 6 Time Management Applications

1. Akiflow
2. TickTick
3. Usemotion
4. Sunsama
5. Sortedapp
6. TimeHero

What Are Time Blocking Applications?

Time blocking applications are innovative digital tools designed to enhance productivity and organization by dividing your day into designated time slots for specific tasks. These apps, ideal for professionals, students, freelancers, and anyone seeking to maximize efficiency, help eliminate distractions and boost focus. They offer features like reminders, progress tracking, and analysis of time usage patterns, seamlessly integrating with other productivity tools. As remote work and flexible schedules become more common, time blocking apps serve as essential tools for maintaining a balanced work-life routine, making them indispensable in today’s fast-paced digital world.

Top 6 Comparison

Apps	Recommended For	Special Features	Price
Akiflow	For Founders, CEOs, CXOs, Freelancers and Professionals	Best Time Blocking platform, with top notch integrations with tools like Notion, Gmail, Github etc, along with excellent Customer Service	Starts at $15/month for annual plans
TickTick	Those with demanding work schedules	Built-in Pomodoro timer and habit tracking	Free; Premium at $2.4/month, Pro at $2.79/month
Usemotion	Teams seeking for an AI-scheduling tool	AI-driven task scheduling and prioritization	Starts at $34/month
Sunsama	People that require a work-life balance	Integration with major productivity tools and team collaboration	Starts at $20/user/month
Sortedapp	Those who prefer a decent scheduling tool	Auto-schedule feature for efficient time management	One-time purchase at $14.99, Pro at $25/month
TimeHero	Those seeking a simple  automated task scheduling tool	Automatic task planning based on deadlines and priorities	Free; Pro at $5/user/month, Enterprise custom pricing

1. Akiflow 

Akiflow stands out in the productivity app space with its integrated universal inbox and advanced time blocking capabilities, allowing for efficient task management and scheduling. Its distinctive Command Bar feature offers a quick and keyboard-centric way to create, edit, and categorize tasks, enhancing user agility and productivity. This seamless integration of task management, combined with time blocking and innovative features like the Command Bar, positions Akiflow as a comprehensive and efficient tool for professionals and individuals seeking to optimize their time and workflow.

Key Features Of Akiflow

1. Integrated Task and Calendar Management: Akiflow excels in bringing together tasks and calendar events in one unified view, offering a streamlined approach to managing your schedule.
2. Powerful Integrations: Seamlessly integrates with popular productivity tools and services like Google Calendar, Slack, Asana, Notion,  and more, consolidating tasks and reminders from various sources into a single platform.
3. Quick Task Capture: The application allows for fast and efficient entry and organization of tasks. With its natural language processing capabilities, users can easily add tasks in a conversational manner.
4. Focus Mode: Akiflow aids in productivity by allowing users to focus on a single task, eliminating all distractions. 
5. Reminders and Notifications: The app provides notifications and reminders that can be set up in the tool. You can choose to receive a notification a certain time before your task starts, or you can disable the notifications. 
6. Real-Time Synchronization: Ensures that any changes or updates in Akiflow are immediately reflected across all connected platforms and devices, keeping your schedule always up-to-date.
7. Advanced Task Prioritization: Users can prioritize tasks based on urgency and importance, helping to manage workload and focus on critical items first.
8. User-Friendly Interface: The design of Akiflow is both sleek and intuitive, catering to ease of use without compromising on the depth of features.
9. Cross-Platform Accessibility: Available on multiple platforms, Akiflow ensures that users can manage their tasks and schedule from anywhere, be it on desktop or mobile devices.
10. Customizable Views and Filters: The application offers various views and filters for tasks and calendar entries, allowing users to customize the interface according to their personal workflow and preferences.
11. Offline Mode: Provides the ability to access and manage tasks even without an internet connection, ensuring productivity isn’t hampered by connectivity issues.

In conclusion, Akiflow stands out as a versatile and powerful tool in the realm of task management and productivity enhancement. Its comprehensive set of features, including integrated task and calendar management, robust integrations, quick task capture, and positions it as a top-tier solution for professionals and individuals alike. 

Pros

• Streamlined interface with powerful integration capabilities
• Efficient task management and calendar syncing in one platform
• Quick task capture using natural language processing
• Offline mode for uninterrupted productivity
• Real-time syncing across all integrated platforms
• Cross-platform accessibility ensures task management on-the-go
• User-friendly design suitable for various user levels
• Customizable views and filters for tailored user experience

Cons

• Primarily focused on individual productivity, may lack some team collaboration features

2. TickTick

TickTick is a versatile task management app known for its simple and intuitive interface, catering to both personal and professional users. It includes features like voice input for task addition, email-to-task conversion, smart date parsing for reminders, and location-based alerts. The app also offers organizational tools such as folders, lists, smart lists, and tags, along with calendar views and subscriptions for integrated event and task management. Additional features include a Pomodoro Timer, white noise options, and collaboration tools like shared lists and task assignments. While TickTick provides a wide range of functionalities, it might not offer the same level of specialized task management and calendar integration as Akiflow

Key Features Of TickTick

1. Task Management: Users can create, organize, and prioritize tasks with ease, setting due dates and reminders for each task.
2. Multiple List Creation: Offers the ability to create multiple lists to categorize tasks, aiding in better organization and segmentation of different projects or areas of life.
3. Subtasks and Checklists: Allows breaking down tasks into smaller, manageable subtasks or checklists, making it easier to track progress on complex tasks.
4. Prioritization and Tags: Features priority levels and tagging system for tasks, helping users focus on the most important tasks first.
5. Calendar Integration: Includes a calendar view for tasks, allowing users to visualize their schedule and plan accordingly.
6. Built-in Pomodoro Timer: Comes with an integrated Pomodoro timer, a productivity technique that uses timed intervals for focused work sessions, followed by short breaks.
7. Habit Tracking: Offers a habit tracker to help users build and maintain good habits, reinforcing positive behavior patterns.
8. Natural Language Input: Simplifies the task entry process with natural language recognition, making it quick and intuitive to add tasks.
9. Reminders and Notifications: Provides flexible reminder options, including location-based reminders, ensuring users never miss important tasks or deadlines.
10. Collaboration Tools: Supports sharing lists and assigning tasks to others, making it suitable for teamwork and collaborative projects.
11. Cross-Platform Accessibility: Available across various platforms, including web, desktop, iOS, and Android, enabling task management on multiple devices.
12. Customization Options: Users can personalize the app with themes, sounds, and various view options, enhancing the user experience.

In conclusion, TickTick stands as a robust and versatile task management application, ideal for a wide range of users seeking an intuitive and feature-rich tool for organizing their daily tasks and long-term projects. Its blend of simplicity in design with comprehensive functionalities like built-in Pomodoro timer, habit tracking, and natural language input, makes it a valuable asset for anyone aiming to enhance their productivity. 

Pros

• User-friendly interface with easy task organization
• Built-in Pomodoro timer and habit tracker for productivity enhancement
• Supports natural language input for quick task addition
• Cross-platform accessibility for task management on multiple devices
• Customization options for personalized user experience
• Effective reminders and notifications system

Cons

• Limited in-depth calendar integration compared to specialized tools like Akiflow
• May not cater to advanced project management needs as effectively as other tools
• Premium features require a subscription
• The user interface might be overwhelming for new users due to its many features
• Collaboration features might not be as extensive as some other team-oriented apps

3.Usemotion

Usemotion is an innovative time management app designed for modern professionals, leveraging AI to create balanced schedules that align work and personal life. It excels in personalizing schedules based on user habits and workload, offering smart, adaptable scheduling to enhance productivity while ensuring time for breaks and personal activities. This approach is particularly beneficial for those struggling with overwork or inefficient time use. However, for users seeking comprehensive task management and calendar integration, Akiflow, with its advanced task prioritization and syncing capabilities, might be a more complete solution compared to Usemotion.

Key Features Of UseMotion

1. AI-Driven Scheduling: Usemotion leverages artificial intelligence to analyze user habits and optimally allocate tasks throughout the day.
2. Dynamic Task Allocation: Adapts to changes in the user’s schedule, offering flexible and intelligent rearrangement of tasks.
3. Smart Notifications: Provides intelligent notifications based on task priorities and deadlines, keeping users on track without being intrusive.
4. Task Prioritization: Allows users to set task priorities, aiding in focusing on high-impact activities first.
5. Integrations: Offers integration with other tools and platforms, although perhaps not as extensive as some more established tools like Akiflow.
6. Customizable Settings: Users can personalize their experience with various customizable options to suit their preferences.
7. Analytics and Insights: Provides valuable insights into time usage and productivity patterns, aiding in self-improvement and better time management.

Pros

• AI-driven scheduling for optimized planning
• Dynamic task allocation adapts to user’s changing schedule
• Focuses on maintaining a work-life balance
• Intuitive user interface for ease of use
• Smart notifications that align with user priorities
• Provides analytics and insights into productivity patterns

Cons

• Limited in-depth task management compared to tools like Akiflow
• May have a learning curve due to AI-driven features
• Integration capabilities are not as comprehensive
• Might not suit users who prefer more manual control over scheduling

4. Sunsama

Sunsama distinguishes itself in the productivity app market as a task management and daily planning tool that aligns daily tasks with long-term goals, appealing especially to goal-oriented professionals and teams. Its method involves organizing tasks into focused daily work sessions, integrating with various productivity tools to consolidate tasks from multiple platforms into one daily planner. While Sunsama is effective in this regard, it may not match the advanced task management and calendar integration features of Akiflow, which offers more comprehensive solutions for detailed task organization and time blocking.

Key Features Of Sunsama

1. Goal-Oriented Daily Planning: Sunsama focuses on aligning daily tasks with long-term goals, aiding in strategic planning and execution.
2. Integration with Productivity Tools: Seamlessly integrates with tools like Trello, Asana, Slack, and more, consolidating tasks into one platform.
3. Task Prioritization: Allows users to prioritize tasks, ensuring that the most important activities are tackled first.
4. Collaborative Workspace: Facilitates team collaboration by allowing team members to share their daily plans and work together efficiently.
5. Calendar Sync: Syncs with external calendars, providing a comprehensive view of tasks and appointments.
6. Customizable Work Sessions: Enables users to create and customize work sessions, helping in time management and focused work.
7. Meeting Preparation and Reflection: Offers features for meeting preparation and post-meeting reflections, enhancing productivity in meetings.
8. Task Roll-Over: Automatically rolls over incomplete tasks to the next day, ensuring that nothing falls through the cracks.

In summary, Sunsama offers a unique and effective solution for daily task management and long-term goal alignment. Its integration with various productivity tools and focus on goal-oriented planning make it a valuable asset for professionals and teams. 

While it may not match the comprehensive task management and detailed time blocking capabilities of Akiflow, Sunsama’s approach to daily planning and goal alignment is well-suited for users and teams focused on strategic execution of tasks. For those seeking a tool that not only manages daily tasks but also keeps sight of larger objectives, Sunsama is a compelling option.

Pros

• Goal-oriented planning aligns daily tasks with broader objectives
• Integrates with other productivity tools
• Facilitates team collaboration and sharing of plans
• Customizable work sessions for efficient time management
• Automatic task roll-over ensures task continuity
• Offers features for meeting preparation and reflection, enhancing productivity in meetings

Cons

• May lack some advanced task management features found in tools like Akiflow
• Could have a steeper learning curve
• Integration with external calendars might not be as extensive
• Might not be the best fit for users looking for task management tools

5. Sortedapp

Sortedapp is a versatile time-management and scheduling app known for its all-in-one interface that combines tasks, events, and notes, appealing to those who prefer streamlined management. Its unique ‘Auto Schedule’ feature stands out for enabling users to efficiently organize, prioritize, and adapt their schedules in real time. Although Sortedapp is adept in scheduling and task management, it might not offer the same level of detailed task management and calendar integration as Akiflow, which provides more extensive features for comprehensive calendar syncing and task prioritization.

1. Auto Schedule: Automatically organizes tasks and events based on priorities and deadlines, offering an efficient way to manage the day.
2. Task, Event, and Note Integration: Combines tasks, calendar events, and notes in a unified interface for a comprehensive overview.
3. Gesture-Based Controls: Provides a smooth user experience with intuitive gesture controls for easy task and event management.
4. Customizable Views: Allows users to customize views and filters to suit their individual preferences and needs.
5. Seamless Synchronization: Syncs with external calendars, ensuring all appointments and tasks are up to date across devices.
6. Time Ruler: Features a unique time ruler to quickly adjust task durations and start times.
7. Multiple Timelines: Offers the ability to view multiple timelines, aiding in efficient planning and time allocation.

In conclusion, Sortedapp presents itself as a dynamic and adaptable tool for managing daily tasks and schedules. Its innovative features like Auto Schedule and gesture-based controls make it an attractive choice for those seeking flexibility and ease of use in their time management tool. 

While it may not match the comprehensive task management capabilities of Akiflow, Sortedapp’s focus on integrating tasks, events, and notes with adaptable scheduling makes it a valuable tool for individuals looking for a more fluid and responsive way to organize their day.

Pros

• Auto Schedule feature for efficient time management
• Integrates tasks, events, and notes in one interface
• Intuitive gesture-based controls for ease of use
• Customizable views and filters for personalized organization
• Synchronizes with external calendars for up-to-date scheduling
• Unique time ruler and multiple timelines for effective planning

Cons

• May not offer as detailed task management as Akiflow
• Advanced features may require a premium subscription
• Might not be ideal for users seeking extensive calendar integration
• Could have a learning curve

6. TimeHero

TimeHero is an innovative task management app notable for its AI-driven automated task scheduling. It helps users efficiently organize their schedules by automatically planning tasks based on deadlines and priorities. Ideal for individuals and teams seeking automated task and project management, TimeHero enhances productivity by simplifying scheduling. However, for those requiring more in-depth task management and calendar integration, Akiflow, with its comprehensive calendar syncing and task prioritization, might be a more suitable choice. TimeHero excels in automation, but Akiflow offers a more integrated approach to time management.

Key Features Of TimeHero

1. AI-Powered Automated Scheduling: Automatically schedules tasks based on priorities and deadlines using AI, optimizing time management.
2. Dynamic Task Rescheduling: Adjusts schedules in real-time to accommodate changes and new priorities, ensuring flexibility.
3. Project and Team Management: Facilitates team collaboration and project tracking, allowing teams to stay aligned and on track.
4. Task Dependencies and Milestones: Supports setting up dependencies between tasks and creating milestones for project management.
5. Integrations with Other Tools: Integrates with popular productivity tools, enhancing workflow and data synchronization.
6. Calendar View: Provides a calendar view for a clear visual representation of tasks and schedules.
7. Time Tracking: Includes time tracking capabilities to monitor how much time is spent on each task or project.
8. Notifications and Reminders: Sends notifications and reminders to keep users informed about upcoming tasks and deadlines.

In summary, TimeHero offers a unique solution in the task management space with its AI-powered automated scheduling and dynamic task rescheduling. It’s an ideal choice for those who prefer an automated approach to planning and organizing tasks and projects. 

TimeHero’s focus on efficiency and automation makes it a compelling option for teams and individuals looking to optimize their time without the burden of manual scheduling.

Pros

• AI-powered automated scheduling for optimized planning
• Dynamic rescheduling adapts to changes in real-time
• Useful for team collaboration and project tracking
• Integrates with other productivity tools for seamless workflow
• Includes time tracking and calendar view for comprehensive management
• Notifications and reminders keep users on track with deadlines

Cons

• May not offer as detailed task management as Akiflow
• The automated approach may not suit everyone’s preferences
• Might require a learning curve to fully utilize AI features
• Subscription-based with limited features in the free version
• May not be as intuitive for users seeking simple task management tools

Which Time Blocking App Is The Best?

Determining the “best” time blocking app can vary greatly depending on individual needs and preferences. However, in the realm of time blocking and task management, Akiflow has garnered significant attention for its comprehensive and efficient approach.

Akiflow stands out for its exceptional ability to integrate task management with calendar functionalities, providing a seamless experience for users. Its streamlined interface, combined with powerful integration capabilities, allows for efficient organization of tasks and appointments in one unified view. This feature is particularly beneficial for professionals and individuals who manage a multitude of tasks and need to synchronize them with their calendar effortlessly.

Another aspect where Akiflow excels is in its Task-consolidation due to the integration with tools, Time blocking, and the Command Bar. Additionally, The natural language processing capability for task entry and the personalized workflow automation further add to its appeal. These features, along with real-time syncing across all integrated platforms and a user-friendly design, make Akiflow an all-encompassing tool for those seeking to optimize their time management and increase productivity.