Apple Reminders vs Capacities: Comprehensive Comparison
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Overview
In today's fast-paced world, choosing the right productivity tool can make all the difference. This comprehensive comparison between Apple Reminders and Capacities will help you understand which tool best fits your workflow and productivity needs.
⚡ Quick Summary
Aspect | Apple Reminders | Capacities |
|---|---|---|
Best For | Apple Reminders is a free task management app integrated into the Apple ecosystem, offering features like location-based reminders, list sharing, and Siri integration for iOS and macOS users. It's known for its simplicity and ease of use. | Object-based PKM studio with networked knowledge graphs, AI assistant, and calendar integration |
Pricing | Free | Free, Pro from $11.99/mo |
Platforms | Web, iOS, macOS | Web, macOS, Windows, iOS, Android |
What is Apple Reminders?
Apple Reminders is a free to-do and reminder app from Apple that lets you create tasks, group them into lists, and get notified at specific times, locations, or contexts, synced via iCloud across your Apple devices. It offers features like subtasks, tags, attachments, and collaboration on shared lists. While excellent for basic task management and Apple ecosystem integration, it has limited third-party integrations and some usability quirks.
🌟 Key Features of Apple Reminders
✦Simple Interface: Apple Reminders offers a clean and intuitive interface, making it easy for users to create and manage tasks.
✦Location-based Reminders: Users can set reminders that are triggered by their location, such as reminding to buy something when near a specific store.
✦Integration with Siri: The app integrates seamlessly with Siri, allowing users to create reminders through voice commands.
✦Shared Lists: It allows sharing of lists with other Apple users, facilitating collaborative task management.
✦Tags and Smart Lists: Users can organize tasks with tags and create smart lists for filtering and organization.
✦Attachments and Subtasks: The app supports adding attachments like photos and creating nested subtasks for better task structure.
What is Capacities?
Capacities is an object-based note-taking app that functions as a personal knowledge management studio, integrating notes, calendar events, tasks, and AI to build networked knowledge graphs. It enables users to create typed objects with custom properties, linking them into a flexible graph structure for organizing thoughts, projects, and knowledge.
🌟 Key Features of Capacities
✦Object-based notes with custom types, templates, properties, and bi-directional links
✦AI assistant for contextual queries, idea generation, and content interaction
✦Calendar integration with auto-creation of objects from events and daily notes
✦Advanced queries for surfacing content with offline-first cloud sync
✦Visual graph exploration and backlinking for knowledge discovery
✦Quick capture tools and integrations with 7,000+ apps via Zapier
📊 Feature Comparison
Feature | Apple Reminders | Capacities |
|---|---|---|
📅 Calendar Integration | ✓ Yes | ✓ Yes |
✅ Task Management | labels, priority settings, due dates, location-based reminders, subtasks, tags, recurring tasks | ✓ Yes |
⏰ Time Blocking | ◐ Limited | ◐ Limited |
🗣️ Natural Language Processing | ◐ Limited | ◐ Limited |
🔔 Notifications | ✓ Yes | (empty) |
🌍 Time Zones Support | yes, apple reminders supports different time zones. | (empty) |
📆 Scheduler | ✗ No | (empty) |
📈 Analytics | ✗ No | ✗ No |
🔗 Integrations
Apple Reminders
iCloud, Siri, Apple Calendar, Safari, Notes, Maps, Contacts, Google (via Internet Accounts), Microsoft Exchange, Things
Capacities
Google Calendar, Microsoft Calendar, Readwise, WhatsApp, Telegram, Todoist, TickTick, Google Tasks, Microsoft To-Do, Things, Apple Reminders, Kindle, Raycast
💰 Pricing Comparison
Apple Reminders
Free
Free (uses iCloud storage - 5GB free, additional storage from $0.99/mo for 50GB)
Capacities
Free, Pro from $11.99/mo
Free tier with 5GB storage, Pro/Believer at $11.99-$12.49/month or $119.88/year with AI Assistant and unlimited storage
💡 Things to Consider
When Choosing Apple Reminders
→You Value Simplicity: Ideal for those who want a straightforward, easy-to-use task manager without complex features.
→Deep Integration with Apple Ecosystem: Perfect for users who are heavily invested in Apple products and enjoy seamless integration with iOS and macOS.
→Basic to Moderate Task Management Needs: If your requirements include lists, tags, subtasks, and sharing but don't need advanced project management features, Apple Reminders is sufficient.
When Choosing Capacities
→Best suited for users wanting personal knowledge base with rich linking rather than simple note-taking
→Learning curve required for object-based thinking and custom property setup
→Free tier has storage limitations and lacks AI features compared to competitors like Notion
⭐ User Reviews
Apple Reminders
"Apple Reminders is praised for its seamless cross-device syncing via iCloud, deep Apple ecosystem integration including Siri and Calendar, and flexible organization with Smart Lists and tags. However, users report usability frustrations like check-off delays and inability to complete from lock screen banners. It's ideal for Apple ecosystem users with basic to moderate task management needs, but may lack advanced features for power users."
Capacities
"Strong for networked knowledge management with object-based structure and calendar integration. Praised for daily notes workflow and AI features. Limited by pricing constraints on free tier, iOS app still in development, and some planned features like OCR not yet available."
🎯 Conclusion
Both Apple Reminders and Capacities are excellent productivity tools with their own strengths.
Apple Reminders excels in Simple Interface: Apple Reminders offers a clean and intuitive interface, making it easy for users to create and manage tasks., while Capacities shines with Object-based notes with custom types, templates, properties, and bi-directional links. The best choice depends on your specific needs, workflow preferences, and budget.
We recommend trying both tools to see which one fits better with your productivity style.
