Any.do vs Microsoft To Do: Comprehensive Comparison
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Overview
In today's fast-paced world, choosing the right productivity tool can make all the difference. This comprehensive comparison between Any.do and Microsoft To Do will help you understand which tool best fits your workflow and productivity needs.
⚡ Quick Summary
Aspect | Any.do | Microsoft To Do |
|---|---|---|
Best For | Any.do is a task management app designed for personal, family, and team use, integrating with various platforms. It features calendars, reminders, and customizable views to enhance project management. | Microsoft To Do is a free task management app integrated with Microsoft 365. It helps organize daily tasks, set reminders, and sync across devices. Ideal for personal use and light collaboration, it features "My Day" planning and seamless Outlook integration. |
Pricing | Free version for basic task management, Premium at $4.99/month annually, Family at $8.33/month for 4 members | Free |
Platforms | Web, iOS, Android, Mac, Windows | Web, iOS, Android, Windows, Mac |
What is Any.do?
Any.do is a task, to-do, and calendar management app that lets you capture tasks, organize projects, manage schedules, and collaborate across devices. It features an intuitive interface with task lists, subtasks, reminders, calendar integration, and Kanban boards. The app is available on multiple platforms and offers both personal and team collaboration features.
🌟 Key Features of Any.do
✦Task Management: Any.do excels in organizing tasks with lists, subtasks, due dates, reminders, and recurring tasks, making it easy to keep track of what needs to be done through its intuitive interface.
✦Calendar Integration: The app seamlessly integrates with Google Calendar and Outlook, providing a unified view of tasks and events with built-in calendar/agenda view for comprehensive scheduling.
✦Cross-Platform Accessibility: Any.do is available on Web, iOS, Android, Mac, Windows, and wearables (Apple Watch, Wear OS), ensuring users can manage tasks from any device with real-time sync.
✦Voice Entry and AI Features: The app supports voice input and voice recognition for hands-free task creation, along with AI-powered features in Premium plans to enhance user experience.
✦Customizable Reminders: Users can set up time-based, location-based, and smart reminders across devices, with WhatsApp reminders available in Premium plans for comprehensive notification options.
✦Collaboration Tools: Any.do includes shared lists/boards, task assignment, comments/chat in context, and collaborative workspaces (Teams plan), making it suitable for team projects and family coordination.
What is Microsoft To Do?
Microsoft To Do is a simple, intelligent to-do list app that helps users manage tasks in one place, with features like daily planning via "My Day" and integration across Microsoft apps. It's designed primarily for individual task management with basic collaboration features through shared lists. The app is completely free and works best for users already in the Microsoft 365/Outlook ecosystem.
🌟 Key Features of Microsoft To Do
✦My Day Planning: Daily task focus with intelligent suggestions from your lists.
✦Task Details: Add due dates, reminders, subtasks (Steps), file attachments up to 25MB, and notes.
✦Task Prioritization: Star tasks for importance and organize with hashtags/categories.
✦List Sharing and Collaboration: Share lists with others and assign tasks with "Assigned to me" view.
✦Microsoft Ecosystem Integration: Seamlessly works with Outlook, Teams, Planner, and flagged emails.
✦Cross-Device Sync: Available on Web, iOS, Android, Windows, and Mac with reliable synchronization.
📊 Feature Comparison
Feature | Any.do | Microsoft To Do |
|---|---|---|
📅 Calendar Integration | ✓ Yes | ✓ Yes |
✅ Task Management | ✓ Yes | ✓ Yes |
⏰ Time Blocking | ◐ Limited | ✓ Yes |
🗣️ Natural Language Processing | ✓ Yes | ✗ No |
🔔 Notifications | ✓ Yes | ✓ Yes |
🌍 Time Zones Support | ✓ Yes | ✓ Yes |
📆 Scheduler | ✗ No | ✗ No |
📈 Analytics | ✗ No | ✗ No |
🔗 Integrations
Any.do
WhatsApp, Gmail, Slack, ChatGPT, Zapier, Siri & Apple Reminders, Make.com, Google Calendar, Microsoft Outlook, Zoom, and 6000+ apps via automation platforms
Microsoft To Do
Outlook, Microsoft Teams, Microsoft Planner, Cortana, Outlook flagged emails, third-party apps via Zapier and Power Automate (Google Calendar, Slack, Notion, Todoist)
💰 Pricing Comparison
Any.do
Free version for basic task management, Premium at $4.99/month annually, Family at $8.33/month for 4 members
Any.do offers a free Personal plan and three paid tiers: Premium at $4.99/month (billed annually) or $7.99/month, Family at $8.33/month for 4 members (billed annually) or $9.99/month, and Teams at $4.99 per user/month (billed annually). Free trials available for paid plans with no credit card required.
Microsoft To Do
Free
Free
💡 Things to Consider
When Choosing Any.do
→You Seek a Simple Task Manager: Any.do is suitable for those who need a straightforward, easy-to-use task management tool with clean interface and basic productivity features without overly complex functionality.
→Integration with Daily Tools is Key: If integrating with Google Calendar, Outlook, and everyday applications is crucial for your workflow, Any.do's native integrations and Zapier connectivity can be beneficial.
→You Value Cross-Platform Accessibility: Ideal for users who require a task manager accessible across various devices with real-time sync, though some advanced features require paid plans and it may lack customization compared to more robust tools.
When Choosing Microsoft To Do
→You're in the Microsoft Ecosystem: Excellent integration with Office 365, Outlook, Teams, and Planner, but limited native integrations outside Microsoft services.
→You Value Simplicity Over Advanced Features: Perfect for basic task lists and personal productivity, but lacks project management, custom fields, advanced views, and extensive customization options.
→You Need Basic Task Management: Completely free with solid core features, but may feel limiting if you need advanced collaboration, time tracking, detailed reporting, or complex project workflows.
⭐ User Reviews
Any.do
"Any.do is praised for its intuitive interface and clean design, making it ideal for beginners and simple task management. Users appreciate its cross-platform sync, voice input, and calendar integration, but note that essential features like recurring tasks and location reminders are locked behind the Premium paywall. While suitable for individuals and small teams, it lacks advanced project management features and robust collaboration tools compared to competitors."
Microsoft To Do
"Microsoft To Do is a simple, free task management app that works best within the Microsoft ecosystem. Users appreciate its clean interface, reliable cross-device sync, tight Outlook integration, and features like "My Day" planning. However, it lacks advanced customization, project management capabilities, and has limitations like no undo function, basic recurring task options (minimum 1-day intervals), and limited team collaboration features compared to competitors."
🎯 Conclusion
Both Any.do and Microsoft To Do are excellent productivity tools with their own strengths.
Any.do excels in Task Management: Any.do excels in organizing tasks with lists, subtasks, due dates, reminders, and recurring tasks, making it easy to keep track of what needs to be done through its intuitive interface., while Microsoft To Do shines with My Day Planning: Daily task focus with intelligent suggestions from your lists.. The best choice depends on your specific needs, workflow preferences, and budget.
We recommend trying both tools to see which one fits better with your productivity style.
