Akiflow

Privacy Policy Addendum for AI Features

This Addendum (“Addendum”) to the Akiflow Privacy Policy applies solely to users who opt to enable the AI Features within the Akiflow Service (the “Service”). If you do not enable or use the AI Features, this Addendum does not apply to you, and the standard Akiflow Privacy Policy governs the collection and processing of your data.

1. Opt-In Requirement for AI Features

The AI Features are an optional component of the Service. By enabling and using the AI Features, you consent to the processing of your data as described in this Addendum. If you choose not to enable these features, we will not access or process any user-generated content or other data beyond what is specified in the main Privacy Policy.

2. Data Collection and Access for AI Features

When you opt into the AI Features, certain user data, including text and content you input while using these features, may be processed to improve the functionality, accuracy, and performance of the AI systems. The types of data that may be accessed include:

  • Text inputs, such as messages, tasks, events, or other content provided by you during the use of the AI Features.
  • Contextual data related to your use of the AI Features, such as interaction patterns, system performance logs, and error reports.

We will use this data to:

  • Debug and troubleshoot issues with the AI systems.
  • Improve AI functionality, accuracy, and features, ensuring better user experience and system performance.

3. Personalization of AI Features and Potential Personal Information Acquisition

Our AI system is designed to adapt and personalize itself over time, learning from user interactions to better understand and anticipate your needs. As a result, the AI may acquire personal information based on the interactions and the content you choose to provide. This could include, but is not limited to, preferences, habits, schedules, and any personal information you disclose during your interactions with the AI.

Since the AI learns from user-provided information, it is not always possible to predict exactly what personal data the AI might process, as this depends entirely on the nature of your interactions with the assistant. By enabling the AI Features, you acknowledge that personal information may be acquired as part of this process.

While the AI aims to improve personalization, we remain committed to safeguarding your privacy and ensuring strict controls on access to such data, as detailed below.

4. Limited Access and Strict Controls

We understand the sensitivity of the data processed through the AI Features and are committed to applying the strictest standards for access and data control. The following measures will be implemented:

  • Anonymization/Pseudonymization: Where possible, we will anonymize or pseudonymize user data before accessing it. This ensures that the data cannot be linked back to individual users unless strictly necessary for troubleshooting purposes.
  • Restricted Access: Access to user data is restricted to authorized personnel only. These personnel are subject to strict confidentiality agreements and are only granted access when necessary to resolve specific technical issues or improve AI functionality.
  • No Automated Review of User Content: User content will not be automatically accessed or reviewed unless necessary for system debugging or feature enhancement. We will minimize human involvement in accessing user data to the greatest extent possible.

5. Data Retention and Deletion

We will retain the data processed through the AI Features only for as long as necessary to achieve the purposes outlined in this Addendum. User data will be automatically deleted or anonymized after its use for debugging or feature improvement is complete. You may request the deletion of data processed by the AI Features at any time by contacting us at support@akiflow.com.

6. User Control and Opt-Out

You have full control over whether you use the AI Features. You may disable the AI Features at any time through your account settings, at which point we will stop processing your user-generated content through the AI Features. If you choose to disable the AI Features, data collected prior to disabling them will continue to be processed in accordance with this Addendum until it is fully anonymized or deleted.

7. Changes to This Addendum

Any material changes to this Addendum will be communicated to users with at least 30 days’ notice. We encourage you to periodically review this Addendum to stay informed about how your data is processed in relation to the AI Features.

8. Contact Information

If you have any questions or concerns about this Addendum or how we process your data under the AI Features, please contact us at support@akiflow.com.

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