Designed for Efficiency
Each feature is thoughtfully designed with productivity principles in mind, ensuring maximum efficiency and reducing the effort needed to stay organized.
Meet Aki
Your Executive AI Assistant
Meet Aki, your new AI Executive Assistant Beta
Tell Aki "Clear my afternoon and push everything that isn't on fire to tomorrow"—done. Automate routines, reschedule conflicts, and get proactive nudges before overload hits.
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Set workflows with a prompt Beta
Or just use one of our templates to automatize your daily workflows
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The Universal Inbox
No more switching between apps. Automatically import your tasks from 3000+ tools into one Inbox.
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Smart Notification - Never miss a meeting again
Real-Time meeting notifications with timely alerts across devices.
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Focus Timer
Lock into deep work effortlessly with Focus Timer — your shield against distractions.
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Daily Rituals Assistant
Review and plan your days with our rituals assistant for enhanced focus and productivity.
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Your Team Calendars
Check your co-worker's schedule with just one click and experience seamless clarity and real-time coordination.
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AI Co-pilot that learns your habits
Unlock the power of a cutting-edge AI model that auto-assigns tasks, tailored to you.
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Chats and Emails into tasks
Never miss a great idea or to-do again - instantly turn any email or message into a task.
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Works offline
Work offline without worrying about your internet connection.
Shortcuts and Command Bar
Perform routine tasks in seconds, boosting efficiency and saving time.
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Stats
Review you progress, analyse the time spent on tasks and projects, check you Inbox zero streak.
Share availability
Perform routine tasks in seconds, boosting efficiency and saving time.
Try Akiflow for free
7 days free with Aki. Cancel anytime.
Explore Akiflow's Powerful Features
Carefully Designed Features for All Your Needs
Category
Core
Create Tasks, Events, and Time Slots
- From the Calendar: Click the + icon or long press to create tasks, events, and time slots. Use natural language to describe tasks (e.g., “Call John today at 3pm for 1 hour”).
- Drag & Drop: Drag projects from the menu or project page to the calendar to create project-specific time slots.
Edit Tasks
- Plan: Click Plan on a task to schedule it. Use natural language for planning (e.g., “Next Monday 2pm”).
- Snooze: Temporarily remove tasks from the inbox and set reminders.
- Duration: Adjust task duration using keyboard shortcuts.
- Repetition: Set tasks to recur at regular intervals.
Inbox Zero
- Bulk Actions: Perform bulk actions to clear your inbox.
- Refined Import Options: Manage how tasks are imported from integrations.
Integrations
- Supported Tools: Integrate with Google Calendar, Outlook, Gmail, Slack, Microsoft Teams, Zoom, and more.
- Automatic Imports: Import tasks and events from integrated tools automatically.
Task Management
Task Features
- Fields: Include planned time, duration, recurrence, priority, status, linked content, title, description, and deadline.
- Task Locking: Lock tasks to specific calendar accounts for better time management.
Set Goals
- Daily Goals: Identify and prioritize 2-3 key tasks each day.
Recurring Tasks
- Recurring Options: Set tasks to recur daily, weekly, monthly, yearly, or custom.
Tags and Projects
- Organization: Organize tasks using tags and project assignments.
Task Statuses
- Manage Progression: Differentiate tasks by status to manage their progression.
Task History
- Track Changes: View the history of changes made to tasks over time.
Time Management
Time Blocking
- Block Periods: Allocate specific periods in your calendar for focused work.
- Time Slot Creation: Create and manage time slots for tasks or events, with features like project assignment, color coding, and recurrence.
Time Slots
- Assign projects, set recurrence, lock time, color-code, and use magic button for replan undone tasks.
Share Availability
- Booking Link: Share free calendar slots via a booking link, with options for single or recurring slots
Focus Mode
- Minimize Distractions: Focus on one task at a time to enhance productivity.
Calendar and Event Management
Event Creation
- Command Bar and Calendar: Create events using the command bar or directly from the calendar with options for adding guests, setting durations, and more.
- Event Details: Manage event recurrence, location, availability, guests, and colors.
Event Notifications
- Customization: Customize notifications for events to stay on schedule.
Calendar Customization
- Primary Calendar: Set your default calendar for creating events.
- Calendar Colors: Customize calendar colors for easy identification of different types of events.
- Visibility Settings: Set events to be public, private, or busy to manage how others see your schedule.
- Conference Integration: Add conference details like Zoom links directly to events.
- Recurring Events: Set up and manage recurring events easily.
Calendar Navigation
- Date Navigation: Quickly navigate to specific dates using keyboard shortcuts.
- View Modes: Switch between day, week, and month views to get a better overview of your schedule.
- Drag & Drop: Easily move events and tasks around your calendar by dragging and dropping them.
- Conflict Detection: Automatically detect scheduling conflicts and manage overlapping events.
Collaboration
Team Billing
- Manage Accounts: Handle billing for team accounts.
Visualize Team Schedule
- Team Coordination: View schedules of team members for better coordination.
Shared Availability
- Scheduling: Share availability with team members for easier scheduling.
Productivity Optimizers
Command Bar
- Quick Access: Access and execute commands quickly. Create tasks, events, and meetings using shortcuts.
- Special Characters: Use special characters for adding details like duration, project, tags, deadlines, and more.
Rituals
- Daily Planning: Review the previous day and plan the current day to manage time efficiently.
- Daily Shutdown: Review daily accomplishments and plan for the next day.
Stats
- Review Time Usage: Analyze how time is spent to improve future planning.
Task Countdown
- Progress Tracking: View the number of tasks within a time slot and track completion progress.
Mobile
Task Management
- Create Tasks: Easily create tasks on the go using the mobile interface. Utilize natural language input for quick task creation.
- Edit Tasks: Edit task details including title, description, priority, and deadlines directly from your mobile device.
- Snooze and Plan: Snooze tasks that are not immediately actionable and plan tasks by setting specific dates and times.
Time Blocking and Scheduling
- Time Slots: Create and manage time slots to allocate specific times for tasks and events. Adjust time slots as needed to reflect changes in your schedule.
- Event Creation: Schedule events directly from the mobile app, including setting up recurring events and adding guests.
Integrations
- Calendar Sync: Sync with Google Calendar, Outlook, and other supported calendar tools to ensure all your tasks and events are consolidated in one place.
- Task Imports: Automatically import tasks from integrated tools like Gmail, Slack, and others.
Notifications
- Custom Alerts: Set up custom notifications for tasks, events, and time slots to stay on top of your schedule.
- Daily Overviews: Receive daily overview notifications to review and plan your day effectively.
Miscellaneous
Video Walkthroughs and Webinars
- Learning Resources: Use video guides and webinars to learn how to use Akiflow.
Support and Security
- Help Resources: Access support and ensure data security.
Keyboard Shortcuts
- Efficiency: Use various keyboard shortcuts for navigation and task management.
Try Akiflow for free
7 days free with Aki. Cancel anytime.
