Routine vs Wrike: Comprehensive 2024 Comparison

What is Routine

Routine is a productivity tool that sets itself apart with its all-in-one approach, combining elements of task management, note-taking, and calendar integration into a single platform. Designed to cater to the needs of busy professionals and individuals seeking to streamline their organizational process, Routine offers a comprehensive solution for managing daily tasks, appointments, and notes. Its unique selling point is the integration of these features within an intuitive and user-friendly interface, making it easier for users to track their to-dos, schedule their days, and store important information in one place. This level of integration is particularly useful for those who prefer a unified system to manage various aspects of their work and personal life.

Key Features of Routine

• Timeline Agenda: Offers a detailed view of the day’s plan with timestamps, including meeting and event reminders, with options to time-block tasks.
• Week Calendar: Provides a 5-day, week, and month view for task planning, integrating seamlessly with Google Calendar.
• Console Capture: A desktop feature for capturing events, notes, and tasks outside the application, ideal for GTD enthusiasts.
• Centralized Workspace: Combines tasks, notes, and calendar in one space.
• Organization: Utilizes categories and tags for better event and task management.
• Daily Plan: Helps in crafting focused daily tasks and important events.

What is Wrike

Wrike is a project management software designed to help teams manage their workspace and projects more efficiently. It offers a traditional interface with a wide range of functionalities including tables, boards, Gantt charts, and templates for collaboration across remote, hybrid, and in-person teams. Wrike supports various types of file proofing and integrates well with other tools like Miro, Microsoft Teams, and Slack. It is particularly popular among marketing and sales teams for its resource management and time logging features.

Key Features of Wrike

• Interactive Gantt Charts: Wrike’s Gantt charts allow users to visualize project timelines and dependencies. This feature helps in planning and adjusting schedules with simple drag-and-drop adjustments, facilitating easy management of complex project timelines.
• Real Time Collaboration: Teams can collaborate in real time, with updates and communications happening instantly across the platform. This ensures that all team members are on the same page and can react quickly to changes or updates.
• Customizable Dashboards: Wrike offers fully customizable dashboards that give users control over what data they see and how it’s presented. This helps in tracking the most relevant project metrics and individual tasks, tailoring the view to meet specific needs or roles within a team.
• Integrated Resource Management: The software includes tools for resource allocation and management, allowing managers to oversee team workloads, plan capacity, and distribute tasks efficiently to avoid overloading employees.
• Advanced Security Features: Wrike provides robust security measures, including role-based access control, to ensure that sensitive project data is protected and only accessible to authorized personnel.
• Automation Tools: With Wrike, repetitive tasks can be automated using custom workflows, which saves time and reduces the potential for human error. This feature supports a smoother project flow and improves overall efficiency.

Routine vs Wrike: Features

Features	Routine	Wrike
Integrations	Syncs with multiple calendar services and task managers like Todoist and Google Tasks.	Salesforce, Microsoft Teams, Google Drive, Slack, Adobe Creative Cloud, and Zoom
Calendar	Google Calendar, Notion, Slack, Zapier, Siri, Gmail	Yes
Platforms	macOS, Windows, iOS, Android, Web	Yes
Task Management	No	Task Creation and Updating, Multiple Viewing Options, Time Tracking, Templates, Comprehensive Task Reports, Task history logging, File Uploads and Sharing capabilities
Natural Language Processing	Offers task creation with date assignment via drag-and-drop	No
Time Blocking	Available	Yes
Analytics	No	Yes
Meeting Scheduler	No	Yes
Time Zones	Yes	Yes
Reminders	Yes	Yes
Customer Support	Average	Good
1:1 User Onboarding	No	Yes
Pricing	$12 per month, annually	Free, Professional at $9.80/user, Business at $24.80/user, and Enterprise. Each varies by features and team size

Routine vs Wrike: Pricing

Routine Pricing

(i) Free Version: Available for students and hobbyists, though with limited features.

(ii) Professional Plan: Priced at $12 per month.

(iii) Business Plan: Costs $15 per user per month.

(iv) Believer Plan: Priced at $10 monthly or $8 per month for an annual commitment, totaling around $96 annually

Wrike Pricing

Wrike offers several pricing plans based on the size and needs of teams. Here’s a brief overview:

(i) Free Plan: Designed for teams just starting out, offering basic project management features with limitations on active tasks.

(ii) Professional Plan: Costs $9.80 per user/month, suitable for teams of 2-25 users, offering unlimited projects, tasks, and 2 GB of storage per user.

(iii) Business Plan: Priced at $24.80 per user/month, tailored for larger teams, it includes comprehensive project management tools, automation, approvals, and 5 GB of storage per user.

(iv) Enterprise Plan: For large teams needing enterprise-grade security and scalability, with pricing available upon contact. It includes advanced security features, automation, and 10 GB of storage per user.

(v) Pinnacle Plan: Aimed at teams with complex work needs, offering advanced analytics, 15 GB of storage per user, and premium features, with pricing available upon request.

Routine vs Wrike: Reviews

Routine Review

Routine stands out for its exceptional design, skillfully combining elements of daily planning, note-taking, and journaling into a user-friendly interface. The application’s free version is especially popular among students and individuals using it for personal or hobbyist projects, making it a preferred choice in these communities. Additionally, Routine’s smart planning and scheduling capabilities are highly valued by users who favor an automated, intelligent approach to organizing their tasks and appointments. However, a significant limitation of Routine, particularly in its free version, is the constrained number of integrations it offers. This restriction is frequently mentioned by users as a downside, as it may limit the app’s effectiveness in more integrated digital workflows.

Wrike Review

Wrike is a project management tool praised for its extensive functionality, which is especially beneficial for teams in marketing and sales. It offers a variety of views like Gantt charts, dashboards, and tables which enhance project visibility and management. Wrike integrates well with other tools such as Miro and Slack, making it versatile in different working environments. However, the platform is not without its shortcomings. New users may find it challenging to navigate due to the complexity and abundance of features. The design is more functional than aesthetic, which might not appeal to users who prefer a more modern interface. This could detract from the user experience, particularly when compared to simpler or more visually appealing tools like monday.com or ClickUp. Despite these issues, Wrike remains a solid choice for comprehensive project management needs.

Which One Should You Pick

Consider Routine if

1. You Want a Balance Between Calendar and Task Management: Routine offers a mix of these features, but it might not be as comprehensive as some specialized apps in either category.
2. You Like Quick Task and Note Capturing: The app has convenient features for this, though it’s not a full-fledged note-taking application
   
3. You’re Looking for a Personal Planner: Routine is more suited to personal use and less technical users, but it might not meet all the needs of power users or large teams.

Consider Wrike if

1. You Need a Range of Project Management Tools: Wrike might be suitable if you’re looking for a project management platform that includes diverse organizational tools like Gantt charts and dashboards, though it may be more complex than necessary for simpler projects.
2. Your Team Requires Collaboration Features: Wrike facilitates collaboration among teams, especially in creative and marketing sectors. However, its interface and wealth of features can be overwhelming for those unused to comprehensive project management software.
3. Integration Is Key to Your Workflow: If integrating with other applications like Miro and Slack is crucial, Wrike offers these capabilities, but keep in mind the potential steep learning curve for navigating its extensive feature set.

Best Routine and Wrike Alternative

Akiflow: Akiflow is a time management app offering time blocking, task scheduling, and integrations with various tools. It focuses on productivity and organization through a unified task and appointment interface.

Akiflow Price: $19 per month, paid annually